State Grants Overview is sponsored by State of Minnesota. Everything you need to know about state grants. <!

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Grants always involve three parties: 1. the state agency with authority to make the grant, 2. the outside entity that will administer the grant or deliver the service, and 3.

the final recipient of the service. * Grant Agreements A grant agreement is a class of contract which provides the transfer of cash or something of value to a recipient to support a public purpose authorized by law. Grant agreements are different from other contracts in many key ways.

; * Authority to Give Grants State agencies do not have general or automatic grant making authority. The authority for grants **must be specifically stated in the statutes** and is generally directly related to the appropriations that fund them. Some agencies, such as The Department of Employment and Economic Development, have long-term programs that authorize grants and loans.

Most other situations are appropriation specific. ; * Grant Management Policies The Department of Administration’s Office of Grants Management (OGM) is charged by Minnesota Statutes 16B. 97 to standardize, streamline, and improve state grant-making practices.

A tool used to accomplish this mission are 13 comprehensive grants management policies that apply to all Executive Branch agencies, boards, commissions, councils, authorities, and task forces. To review all current grants policies visit ourPolicies, Statutes and Forms page. More information about our office can be found on theAbout page.

* Public Notice and Requests for Proposals As a general principle, grants distributed by an agency should be done in a fair and equitable manner, which is usually done through some form of public notice. Each state agency may differ in how it notifies the public and solicits requests for proposals (RFP), but the agency should have a defined process that ensures a fair and equitable distribution.

Per Grants Management Policy 08-03, competitive grant opportunities shall be publicized as broadly as possible and at a minimum, must be posted on the granting agency’s website. Agencies should pursue additional methods and identify multiple ways to share grant request for proposals or requests for applications to reach potential applicants and parts of the state that have not historically participated in the grant application process.

This can include targeting communities and conducting outreach to culturally specific and community based organizations. Minnesota Statutes 15. 994 requires state agencies with Internet sites to provide information on grants available through the agency and are encouraged to provide a link to the grant application under Minnesota Statutes 16E.

20. In addition, state agencies are encouraged to develop systems for electronic grant application submission. **Examples of appropriate public notice**: * If the legislation specifies specific organizations or groups, such as metropolitan counties, notification should be directly sent to all eligible organizations or groups, such as of the counties in the metro area.

The RFP or grant application should contain the following essential elements: * A clear description of the grant program * The legislative authority for the grant including specific requirements from the state legislation or federal pass-through. * If applicable, eligibility requirements * The objectives, goals, priorities, outcomes, reporting requirements, and work product of the grant.

* The grant program’s diversity and inclusion needs including how the grant program serves diverse populations * Information on multi-organization collaboration -i.e. is it encouraged, required, restricted, etc. * Providing notice that a grant applicant’s past performance as a grantee of the particular state agency administering the grant will be considered when evaluating a grant application.

* The grant selection/evaluation criteria and the weight assigned to the criteria.

* General information about the review process and general overview of the composition of the review committee * Amount of money for distribution and how it will be allocated * If applicable, in-kind or match requirements * A statement about when information in the grant application becomes public data * Deadlines and timelines for each step in the application and award process * Application formatting instructions or an application template * State agency contact information If you have any questions about public notice, ask your Agency Contract Coordinator, the Office of Grants Management, or Assistant Attorney General.

There are statutory provisions for conflict of interest that apply to processes and the roles of individuals involved in the grant award and grant administration process; including state and nonstate employees. Relevant statutes are Minnesota Statutes 10A. 07, 15.

054, 15. 43, 16B. 98 Subd 2-3,16C.

04, 43A. 38, 471. 87 Executive branch agencies, boards, councils, and task forces may have agency additional and unique statutes, rules, and policies related to conflict of interest that are specific to their work and in addition to the broader statutes referenced above.

Executive branch agencies should referenceHR/LR Policy #1445 Code of Ethical Conduct to understand and implement the requirements for executive branch employees (state employees) Please reference these key principles with state grant-making and grant administration: * Minnesota state agencies, executive branch boards, committees, authorities, task forces, and councils must work to deliberately avoid actual and potential conflicts of interest related to grant-making and grant administration at both the individual and organizational levels.

* When a conflict of interest concerning state grant-making exists, transparency shall be the guiding principle in addressing it. * Minnesota state agencies, executive branch boards, committees, authorities, task forces, and councils must take steps to communicate, address, resolve, and document conflicts of interest as they arise.

* Executive branch agencies can consult with their agency’s ethics officer as an appropriate resource/when needed for assistance with decision-making. * Use of Grant Contract Agreements Grants Management Policy 08-04states that Minnesota state agencies must use a written grant contract agreement or grant application with a corresponding grant award notification for all grants made by the agency.

The MN Legislature took action in 2023 to add the requirement effective April 1, 2024, for a grant contract agreement and amendments to be valid and binding—requiring approval by the commissioner of Administration. The Department of Administration is using a Grants Annual Plan process to comply with the commissioner of Administration approval requirement.

A signed Grants Annual Plan enables an agency to continue issuing grants that are covered by the annual plan with its existing safeguards, and internal controls. Grant Contract agreements and grant applications with corresponding grant award notifications: * Must conform to Minnesota Statutes, section 16B. 98, subdivision 5,