Next Generation 911 (NG911) Grant Program is a grant from the New York State Division of Homeland Security and Emergency Services that funds county-level Public Safety Answering Points in upgrading to Next Generation 911 technologies, infrastructure, and operational systems. The program supports the transition from legacy 911 systems to modern IP-based NG911 networks, improving emergency communications statewide.

Funding amounts are allocated by county formula. Eligible applicants are county-level primary Public Safety Answering Points and backup centers in New York State. The application deadline for the SFY2025 cycle was March 25, 2026.

# SFY2025 Next Generation 911 (NG911) # Grant Guidelines and Application Kit # Application Deadline: June 4, 2025 , by 4:00pm 2 Introduction ................................ ................................ ................................

............... 3 Eligibility ................................ ................................

................................ ................... 3 Allocations ................................

................................ ................................ ..............

3 Grant Objectives ................................ ................................ ................................

..... 5 Authorized Program Expenditures ................................ ................................

........... 6 Application Format and Content ................................ ................................

............. 7 Timeline and Checklist of Required Documents ................................ ....................

8 Award of Funds and Vendor Responsibility ................................ .......................... 9 Administration of Grant Contracts ................................

................................ ........... 9 A.

Issuing Agency ................................ ................................ ................................

.... 9 B. Filing an Application ................................

................................ ............................ 9 C.

Reserved Rights ................................ ................................ ................................

10 D. Terms of the Contract ................................ ................................

....................... 12 E. Payment and Reporting Requirements of Grant Recipients ...............................

12 F. General Specifications ................................ ................................

....................... 16 G. Special Conditions ................................

................................ ............................ 18 Questions ................................

................................ ................................ ..............

193 The NYS Division of Homeland Security and Emergency Services (DHSES) is making $85 million in State funding available to enhance Next Generation 911 (NG911) for county level primary Public Safety Answering Points (PSAPs) and primary PSAP backup centers to prepare for NG911 implementation through the SFY2025 Next Generation 911 Grant Program (NG911 Grant Program) .

The county’s primary PSAP is defined as a PSAP operated by, or for, the county, and is typically t he PSAP that first receives a wireless 911 call. The primary PSAP backup is defined as the PSAP that is designated to be the first alternate for the county primary PSAP in the event of a failure.

This grant will support call handling functions within the Public Safety Answering Points and the primary Public Safety Answering Points backup facility (if applicable) to include interfaces, equipment and software applications necessary for agencies to receive and process incidents with the overarching goal of increasing statewide capabilities to accept NG911 calls in accordance with the current NENA i3 standard and any applicable iteration of the standard thereafter .

Call Handling Equipment (CHE) is a key component of an NG911 solution and can be burdensome financially, technologically and operationally when implementing NG911.

Older analog technology may not be capable of processing the features available in an NG911 call, thus limiting the information and functionality available to As communication technology develops, call handling will need to process not only 911 voice calls, but also non -traditional methods of requesting emergency service s, including text, video, automatic crash notifications, etc. This grant will assist agencies in the obstacles that exist today with their CHE, allow the agency to analyze their current CHE and optimize/update their CHE to the requirements that will be req uired to connect to the Emergency Services IP Network ( ESInet ) and Next Generation Core Eligibility for this grant program is limited to New York State counties that fall outside of the five (5) boroughs of New York City based on the statutory requirements outlined in the state appropriation language which established these program funds.

The $85 million in funding through the SFY2025 Next Generation 911 Grant Program will be distributed noncompetitive ly among all eligible applicants , providing a base -level of funding totaling $57 million ($1,000,000 per county) and incorporat ing county population (based on current census data) for the remaining $28 million . The chart below depicts each eligible county and its allocation amount.

4 County Award Amount County Award Amount Albany $1,639,396 Oneida $1,639,396 Allegany $1,266,796 Onondaga $1,639,396 Broome $1,639,396 Ontario $1,515,197 Cattaraugus $1,515,197 Orange $1,639,396 Cayuga $1,515,197 Orleans $1,266,796 Chautauqua $1,515,197 Oswego $1,515,197 Chemung $1,515,197 Otsego $1,266,796 Chenango $1,266,796 Putnam $1,515,197 Clinton $1,515,197 Rensselaer $1,639,396 Columbia $1,515,197 Rockland $1,639,396 Cortland $1,266,796 Saratoga $1,639,396 Delaware $1,266,796 Schenectady $1,639,396 Dutchess $1,639,396 Schoharie $1,266,796 Erie $1,937,477 Schuyler $1,266,796 Essex $1,266,796 Seneca $1,266,796 Franklin $1,266,796 St.

Lawrence $1,515,197 Fulton $1,266,796 Steuben $1,515,197 Genesee $1,266,796 Suffolk $1,937,477 Greene $1,266,796 Sullivan $1,515,197 Hamilton $1,266,796 Tioga $1,266,796 Herkimer $1,515,197 Tompkins $1,515,197 Jefferson $1,515,197 Ulster $1,639,396 Lewis $1,266,796 Warren $1,515,197 Livingston $1,515,197 Washington $1,515,197 Madison $1,515,197 Wayne $1,515,197 Monroe $1,937,477 Westchester $1,937,477 Montgomery $1,266,796 Wyoming $1,266,796 Nassau $1,937,477 Yates $1,266,796 The final authority to administer this grant program rests with DHSES , i ncluding amendments or modifications to these guidelines, award distribution, and/or the amount available for award distribution.

5 The period of performance for contracts supported by funds will be a total of five (5) years, beginning on August 1, 2025 , and ending on July 31, 2030 , with the possibility of an extension based on need . Please note that expenditures submitted for reimbursement must be incurred during this period of performance in order to be paid.

DHSES has identified the following objectives for the NG911 Grant Program : 1) To provide funding to all eligible county level primary Public Safety Answering Points (PSAPs) and Primary PSAP backup centers to prepare for NG911 . The county’s primary PSAP is defined as a PSAP operated by, or for, the county, and is typically the PSAP that first receives a wireless 911 call.

The primary PSAP backup is defined as the PSAP that is designated to be the first alternate for the count y primary PSAP in the event of a failure .

2) To develop multijurisdictional PSAP compatibility throughout the state and support statewide interoperable communications for first responders to 3) If the applicant county contains additional or local PSAPs and the county provides (or will provide with this grant) a single CHE platform across multiple PSAPs, the county may also utilize this grant for permissible expenses at those add itional PSAPs to ensure a single CHE platform.

Eligible applicants must comply with the following standards and guidelines listed • New York Statewide Communications Interoperability Plan (SCIP) The most recent copy of NYS SCIP can be found at: Plans, Policies, and Guidelines | Division of Homeland Security and Emergency Services (ny.

gov) • New York State 911 Standards (Wireless PSAP Standards) The New York State 911 minimum standards found in Chapter LX of Title 21 of the New York Codes, Rule and Regulations, accessible via this link or via . https://dos. ny.

gov/state -register . Additional resources that should be reviewed: • FCC Task Force on Optimal PSAP Architecture See the Task Force on Optimal PSAP Architecture Report at https://www. fcc.

gov/document/fcc -releases -tfopa -final -report 6 https://transition. fcc. gov/pshs/911/TFOPA/TFOPA_WG3_Supplemental_Repor • National Plan for Migrating to IP -Enabled 911 Systems The National 911 Office website provides information on the development of optimal 911 services.

This information can be found at https://www. 911. gov/assets/A -National -Plan -for -Migrating -to -IP -Enabled -911 - Systems -1638566124.

pdf . Any new technology (such as equipment, software, interfaces, data management, etc.) purchased under the Grant must comply with the standards and guidelines listed below, • National Emergency Number Association (NENA) Standards NENA i3 Standard for NG911: NENA -STA -010. 3 f-2021 (or current version) .

This standard provides key technical guidelines for the implementation of NG911 systems. The NENA Standards can be found at www. nena.

org . • Organization for the Advancement of Structural Information Standards For Data Standards refer to OASIS at www. oasis -open.

org . # V. Authorized Program Expenditures Please note: At least 50% of each awardee’s expenses must be for hardware Call Handling Equipment (CHE) – new ( meets NENA i3 Standard Upgrade CHE or refresh CHE to most current standard and meet the technical specifications set forth by New York State New or a refresh of Logging recorders Logging recorder must comply with the NENA i3 standard and any Reference: NENA -STA -010.

3f -2021 IP -based network equipment that specifically supports the PSA P Firewalls for high -speed data and security Infrastructure/Facility upgrades (back room) equipment at the PSAP, where they directly support the CHE. 7 Additional permissible expenses , if and when the eligible county has accomplished the projects above , are listed below .

Important Note: Prior to requesting any of the following items, DHSES -OIEC must be consulted to pre - approve the specific project (s) .

GIS Data and Support as related to 911 call processing and/or dispatching ESInet costs that are permissible : Fiber -optic infrastructure that directly support 911 call delivery (additional capacity may also be built in conjunction, e.g. such as dark fiber strands in Network equipment (including routers, switches, firewalls, network management and monitoring) that directly support 911 call delivery; Construction costs related to installation of fiber -optic networks that directly support 911 call delivery; Construction of redundant network entrance facilities that directly support Network connectivity between PSAPs (e.g. within a county, between primary and backup, between counties) when used for 911 call delivery; Design/consultant services for the construction of fiber -optic infrastructure and/or redundant entrance facilities that directly support 911 call delivery; Backup power systems that support networks for 911 call delivery.

B. Non -Permissible Costs Costs that are not permissible include: • Maintenance to existing systems that do not directly support the delivery of 911 • Computer Aided Dispatch; • Land Mobile Radio consoles; • PSAP construction costs, except those necessary to implement the new CHE # VI. Application Format and Content A.

Required Application Format : Grant applications MUST be submitted via the automated E -Grants System operated by DHSES. The system allows an agency to complete an application electronically and submit it online using a secure portal.

If upon reading this RFA you are interested in completing a grant application, and you have not previously been registered to use the DHSES E -Grants system, your agency will need to register and be assigned a username and password. The Registration Request Form to use the E -Grants system is available at the 8 following link: https://www. dhses.

ny. gov/e -grants . A detailed tutorial on how to use the E-Grants system for NG911 Grant submission s can be found on the DHSES Grants webpage at the following link: https://www.

dhses. ny. gov/state -funded -programs#interoperable -and - emergency -communications -grants .

It will guide you in a step -by -step process through the E -Grants application submission. B. Required Application Content: All applicants must complete the NG911 Grant Program Application Worksheet.

The worksheet must be completed in its entirety before the submission due date, including the general information, and data aggregation sections of the application with all supporting requested documentation.

Incomplete applications may result in a delay of the award The required NG911 Grant Program Application Worksheet will collect the following information from applicants: o Production environment descriptions and versions, including locations of all CHE servers and endpoints in the county • Regional coordination status The Grant instructions and “ Frequently Asked Questions ” received during an application period are available on the DHSES website : https://www.

dhses. ny. gov/state -funded -programs#interoperable -and -emergency - After the successful submission of an application, the E-Grants system will email a notification of receipt to the Primary Point of Contact and Signatory Point of Contact email address listed in the application.

Please refer to the E -Grants tutorial for more details on t his process . # VII. Timeline and Checklist of Required Documents ➢ Applications are due to DHSES by 4:00PM EDT on June 4, 2025 .

➢ Applications must be submitted via E-Grants and include the completed Application Worksheet as an attachment. ➢ Complete applications must include answers to all questions listed in the application. Please note that information that is unclear or missing may result in a delay of the award process.

➢ Applicant s may attach documents to an application if they would like to provide 9 additional explanations of their projects. # VIII. Award of Funds and Vendor Responsibility Final grant award determinations are made by DHSES.

DHSES will issue award letters to successful applicants and enter reimbursement -based grant contracts with By law, State contracting entities may only award contracts to responsible vendors. A responsible vendor must have: • the integrity to justify the award of public dollars; and • the capacity to perform the requirements of the contract fully. # IX.

Administration of Grant Contracts DHSES will negotiate and develop a grant contract with the awardee based on the contents of the awardee’s submitted application and the intent of the grant program as outlined in this RFA. The grant contract is subject to approval by the NYS Office of the Attorney General and the Office of the State Comptroller before grant funding may be disbursed to reimburse project expenses.

The period of performance for contracts supported by SFY2025 Next Generation 91 1 Grant Program funds runs from August 1, 2025 to July 31, 2030 with the possibility of an extension based on demonstrated need. Although the contract format may vary, the contract will include such standard terms and conditions included in DHSES grant contracts (available for review on the DHSES website at http://www. dhses.

ny. gov/grants ). This RFA is issued by DHSES, which is responsible for the requirements specified herein and for the evaluation of all applications.

Grant applications must be submitted via the automated DHSES E -Grants System. The system allows an agency to complete an application electronically and submit it over the Internet using a secure portal. If, upon reading this RFA, you are interested in completing a grant application and you have not previously been registered to use the DHSES E -Grants system, your agency will need to register 10 and be assigned a username and password.

The Registration Request Form can be found at the following Internet address: https://www. dhses. ny.

gov/e -grants A detailed tutorial on how to use the E -Grants system for SFY2025 NG911 Grant Program application submission can be found on DHSES Grants webpage at the following Internet address https://www. dhses. ny.

gov/state -funded - programs#interoperable -and -emergency -communications -grants . It will guide you in a step -by -step process through the E -Grants application submission. The issuance of this RFA and the submission of a response or the acceptance of such response by DHSES does not obligate DHSES in any manner.

DHSES reserves the 1. Reject any and all applications received in response to this RFA , 2. Withdraw the RFA at any time at DHSES’ sole discretion , 3.

Make an award under the RFA in whole or in part , 4. Disqualify any applicant whose conduct and/or application fails to conform to the requirements of the RFA , 5. Disqualify applicants due to untimely submission of any requested supporting 6.

Seek clarifications and revisions of the applications , 7. Use application information obtained through site visits, management interviews and the State's investigation of an applicant’s qualifications, experience, ability or financial standing, and any material or information submitted by the applicant in response to DHSES’ request for clarifying information in the course of evaluation and/or selection under the RFA , 8.

Prior to the application opening, direct applicants to submit application modifications addressing subsequent RFA amendments , 9. Prior to the application opening, amend the RFA specifications to correct errors or oversights, or to supply additional information, as it becomes 10. Make amendments and/or alter funding levels of any recipient based on any new information discovered that would have originally affected the scoring , 11.

Waive or modify minor irregularities in applications received after prior notification to the applicant , 12. Adjust or correct cost figures with the concurrence of the applicant if errors exist and cannot be documented to the satisfaction of DHSES and the State 13. Change any of the scheduled dates , 14.

Eliminate any mandatory, non -material specifications that cannot be complied with by all the prospective applicants , 15. Waive any requirements that are not material , 16. Negotiate with successful applicants within the scope of the RFA in the best 17.

Conduct contract negotiations with the next responsible applicant, should 11 DHSES be unsuccessful in negotiating with the selected applicant , 18. Utilize any and all ideas submitted in the applications received , 19. Unless otherwise specified in the RFA, every offer is firm and not revocable for a period of 60 days from the application opening , 20.

Require clarification at any time during the application process and /or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of an applicant’s proposal and/or to determine an applicant’s compliance with the requirements of this RFA , 21. Award grants based on geographic or regional considerations to serve the best interests of the State , 22.

Terminate, renew, amend or renegotiate contracts with recipients at the 23. Periodically monitor the applicant’s performance in all areas mentioned above, in addition to the activities in the contract , 24.

Revoke funds awarded to an applicant, or enforce any available sanction against any applicant, who materially alters the activities or is in material noncompliance under the grant award, or who does not implement an approved project within 60 days of the final contract approval , 25. Not fund any application that fails to submit a clear and concise work plan 26.

Consider all applications and documentation submitted as State agency records subject to the New York State Freedom of Information Law (Public Officers Law, Article 6).

Any portion of the application that an applicant believes constitutes proprietary or critical infrastructure information entitled to confidential handling, as an exception to the Freedom of Information Law, must be clearly and specifically designated in the application , 27.

Recipients and sub -recipients funded through this program agree to provide DHSES, upon request at any time during the life of the grant contract, such cooperation and information deemed necessary by DHSES to ascertain: (1) the nature and extent of any threats or hazards that may pose a risk to the recipient or sub -recipient; and (2) the status of any corresponding recipient or sub -recipient plans, capabilities, or other resources for preventing, protecting against, mitigating, responding to, and recovering from such threats or hazards; 28.

Funded recipients and sub -recipients agree to attend and participate in any DHSES -sponsored conferences, training, workshops or meetings (excluding those identified by DHSES as voluntary) that may be conducted, by and at the request of DHSES, during the life of the grant contract; and, 29.

DHSES reserves the sole discretion to increase or decrease the total funding available for this program at any time, resulting in more or fewer applications DHSES may exercise the foregoing rights at any time without notice and without liability to any responding applicant or any other party for its expenses incurred in preparation of responses hereto or otherwise.

All costs associated with responding to this RFP will be at the sole cost and expense of the Applicant. 12 Any resulting contract or agreement for more than $50,000 from this RFA will be effective only upon approval by both the NYS Office of the Attorney General and the State Comptroller. Any resulting contract for $50,000 and under from this RFA will be effective upon signature of both parties.

E. Payment and Reporting Requirements of Grant Recipients Standard Cost Reimbursement Contract Each successful applicant must enter a standard cost reimbursement contract with DHSES. Such contract will include this RFA, the successful applicant’s proposal, any attachments or exhibits, the standard clauses required by the NYS Attorney General for all State contracts, and any other attachments or exhibits required by DHSES.

Although the contract format may vary, the contract will include standard terms, conditions, clauses, information, rights, and responsibilities as can be found on the DHSES website, including: APPENDIX A – Standard Clauses for New York State Contracts APPENDIX A-1 – Agency Specific Clauses APPENDIX C – Payment and Reporting Schedule APPENDIX D – Work plan/Special Conditions For purposes of this RFA, these terms and conditions are incorporated by reference and the applicant must agree to the inclusion of all these terms and conditions in any resulting grant contracts as part of the application submission.

Copies of the standard terms and conditions included in DHSES grant contracts are available fo r review on the DHSES website at https://www. dhses. ny.

gov/grant -reporting -forms . Payments will be made subject to proper documentation and compliance with reimbursement procedures and all other contractual requirements. Applicants must follow and comply with all procurement procedures under General Municipal Law 5 -A and/or any other state regulations applicable to these funds and will be subject to monitoring by DHSES to ensure compliance.

Contracting with Small and Minority Firms, Women’s Business Pursuant to New York State Executive Law Article 15 -A, DHSES recognizes its obligation under the law to promote opportunities for maximum feasible participation of certified minority and women -owned business enterprises (MWBE) and the employment of minority group members and women in the performance of DHSES contracts.

Minority and women -owned business enterprises can be readily identified on the directory of certified businesses at: https://ny. newnycontracts. com/.

For purposes of this solicitation, applicants and subcontractors are hereby notified that the State of New York has set an overall goal of 30% for MWBE participation or more, 15% for Minority -Owned Business Enterprises (MBE) participation and 15% for Women -Owned Business Enterprises (WBE) participation, based on the current availability of qualified MBEs and WBEs for Further, pursuant to Article 15 of the Executive Law (the “Human Rights Law”), all other State and Federal statutory and constitutional non -discrimination provisions, the Applicant and subcontractors will not discriminate against any employee or applicant for employment because of race, creed (religion), color, sex, national o rigin, citizenship or immigration status, sexual orientation, gender identity or expression , military status, age, disability, predisposing genetic characteristic, marital status , fami lial status, or domestic violence victim status, and shall also follow the requirements of Human Rights Law with regard to non - discrimination on the basis of prior criminal conviction and prior arrest.

Use of Service -Disabled Veteran -owned Business Enterprises in Article 3 of Veterans’ Services Law acknowledges that Service - Disabled Veteran -Owned Businesses (SDVOBs) strongly contribute to the economics of the State and the nation.

As defenders of our nation and in recognition of their economic activity in doing business in New York State, Grant recipients are strongly encouraged and expected to consider SDVOBs in the fulfillment of the requirements of the contract. Such partnering may be as vendors, contractors, subcontractors, suppliers, protégés, or other supporting roles.

SDVOBs can be readily identified on the directory of certified businesses at https://online. ogs. ny.

gov/SDVOB/search . Applicants need to be aware that all authorized users of this contract will be strongly encouraged to the maximum extent practical and consistent with legal requirements of the applicable laws to use responsible and responsive SDVOBs in purchasing and utilizing commodities, services, and technology that are of equal quality and functionality to those that may be obtained from non - SDVOBs.

Furthermore, bid ders/proposers are reminded that they must continue to utilize small, minority and women -owned businesses consistent with current State Law. Utilizing SDVOBs in State contracts will help create more private sector jobs, rebuild New York Sta te’s infrastructure, and maximize 14 economic activity to the mutual benefit of the contractor and its SDVOB partners.

SDVOBs will promote the recipient’s optimal performance under the contract, thereby fully benefiting the public -sector programs that are supported by associated public procur ements. Public procurements can drive and improve the State’s economic engine through promotion of the use of SDVOBs by its contractors. The State, therefore, expects awardees to provide maximum assistance to SDVOBs in their contract performance.

The potential participation by all kinds of SDVOBs will deliver great value to the State and its taxpayers. For purposes of this solicitation, applicants and subrecipients are hereby notified the State of New York has set an overall goal of 6% for SDVOB Grant recipients will report on actual participation by each SDVOB during the term of the contract to DHSES per the policies and procedures set by DHSES.

Sexual Harassment Prevention Applicants must submit a certification with their bid stating that Applicant has a policy addressing sexual harassment prevention and that applicant provides sexual harassment training to all its employees on an annual basis that meets the Department of Labor’s model policy and training standards.

Bids that do not contain this certification will not be considered for awards; provided, however, that if Applicant cannot make the certification, the Applicant may provide a statement with its bids detailing the reasons why the certification cannot be Worker’s Compensation and Disability Benefits Insurance Coverage Applicants must provide evidence of appropriate workers’ compensation and disability insurance coverage, or proof of a legal exemption, prior to being awarded a contract.

Failure to do so will result in the rejection of the The Iran Divestment Act of 2012 (Act), Chapter 1 of the 2012 Laws of New York, added section 165 -a to the State Finance Law effective April 12, 2012. The Act is available at: https://ogs. ny.

gov/iran -divestment -act -2012 . The Act imposes limitations on “persons” that are determined to be engaged in investment activities in the Iranian energy sector, as defined in the Act. Under the Act, the Commissioner of the Office of General Services (OGS) is required to develop and maintain a list of “persons” who are engaged in “investment activities in Iran.

” Once an entity appears on the prohibited entities list, it will be considered a non -responsive bidder/offerer and prohibited from entering into contracts with the State or local governments. This list is available at: https://www. ogs.

ny. gov/about/regs/docs/ListofEntities. pdf .

15 By submitting a response to this RFA or by assuming the responsibility of a contract awarded hereunder, the applicant (or any assignee) certifies that it will not utilize on such contract any entity that is identified on the prohibited entities During the term of the contract, should DHSES receive information that a person is in violation of the above -referenced certification, DHSES will offer the person an opportunity to respond.

If the person fails to demonstrate that it has ceased its engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, DHSES shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the contract or in default.

DHSES reserves the right to reject any bid or request for assignment for an entity that appears on the prohibited entities list prior to the award of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the prohibited entities list after contract award.

State Finance Law §163(9)(f) requires a State Agency to make a determination that an Applicant is responsible prior to awarding that Applicant a State contract which may be based on numerous factors, including, but not limited to the Applicants: (1) financial and organizational capacity; (2) legal authority to do business in this State; (3) integrity of the owners, officers, principals, members, and contract managers; and (4) past performance of the Applicant on prior government contracts.

Thereafter, Recip ients/Contractors shall at all times during the Contract term remain responsible. The Recipients/Contractor agrees, if requested by the Commissioner of DHSES, or his or her designee, to present evidence of its continuing legal authority to do business in N ew York State, integrity, experience, ability, prior performance, and organizational and financial capacity.

DHSES requires that vendors file the required Vendor Responsibility Questionnaire online via the New York State VendRep System. To enroll in and us e the New York State VendRep System, see the VendRep System, see the VendRep System Instructions available at: http://www. osc.

state. ny. us/vendrep/info_vrsystem.

htm or go directly to the VendRep system online at https://onlineservices. osc. state.

ny. us . Vendors must provide their New York State Vendor Identification Number when enrolling.

To request assignment of a Vendor ID or for VendRep System assistance, contact the Office of the State Comptroller’s Help Desk at 866 - 370 -4672 or 518 -408 - 4672 or by email at ITServiceDesk@osc. state. ny.

us . Vendors opting to complete and submit a paper questionnaire can obtain the appropriate questionnaire from the VendRep website http://www. osc.

state. ny. us/vendrep/forms_vendor.

htm or may contact the Office of the State Comptroller’s Help Desk for a copy of the paper form. Applicants will also be required to complete and submit a Vendor Responsibility Questionnaire prior to contracting.

16 17 1) Suspension of Work for Non -Responsibility: The Commissioner of DHSES or his or her designee, in his or her sole discretion, reserves the right to suspend any or all activities under the Contract, at any time, when he or she discovers information that calls into question the responsibility of the Recipient.

In the event of such suspension, the Recipients/Contractor will be given written notice outlining the particulars of such suspension. Upon issuance of such notice, the Contractor must comply with the terms of the suspension order. Contract activity may resume at such time as the Commissioner of DHSES or his or her designee issues a written notice authorizing the resumption of performance under the Contract.

2) Termination for Non -Responsibility: Upon written notice to the Recipients/Contractor, and a reasonable opportunity to be heard by appropriate DHSES officials or staff, the Contract may be terminated by the Commissioner of DHSES or his or her designee at the Contractor’s expense where the Rec ipients/Contractor is determined by the Commissioner of DHSES or his or her designee to be non -responsible.

In such event, the Commissioner of DHSES or his or her designee may complete the contractual requirements in any manner he or she may deem advisable and pursue legal or equitable remedies for breach. Sub -recipients shall at all times during the Contract term remain responsible.

The Sub - recipient agrees, if requested by the Commissioner of DHSES, or his or her designee, to present evidence of its continuing legal authority to do business in New York State, integrity, experience, ability, prior performance, and organizational and financial Satisfactory progress toward implementation includes but is not limited to , executing contracts and submitting payment requests in a timely fashion; retaining consultants; or completing plans, designs, reports, or other tasks identified in the work program within the time allocated for their completion.

DHSES may recapture awarded funds if satisfactory progress is not being made on the implementation of a grant project. F. General Specifications By submitting the application, the Applicant attests