Archives Development Program

Archives Development Program is sponsored by Tennessee Secretary of State. Archives Development Program grants are awarded to Tennessee county or municipal archives facilities, as well as nonprofit organizations, for historical preservation efforts.

Grants for Local Archives | Tennessee Secretary of State Grants for Local Archives Below is a list of grants available for Local Archives and Museums Click here for grant reimbursement presentation Click here for Frequently Asked Questions Click here for Submittable How To Document Archives Development Program Direct Grants State Board Programming Regrants (SBPG) Archives Development Program Direct Grants Archives Development Grant Form on Submittable The Tennessee State Library and Archives is pleased to provide a grant opportunity to local archives across Tennessee for their archival needs.

This grant is solely provided by the Tennessee Secretary of State. The 2026-2027 Archives Development Grant is available for the official county or municipal archives or a not-for-profit organization that has an official, legal authorization to maintain the records generated by a county or municipality to replace or purchase archival supplies to improve the storage conditions of archival collections, operations, or public accessibility.

Applicants must show the archives/preservation of records as a line item in the county budget and have an active Public Records Commission that has met at least twice during the county’s fiscal year. In fiscal year 2027, grants are available for up to $10,000. 00 for improvements to local archives.

Grant funds are available for the following: acid-free, lignin-free folders and boxes other necessary archival supplies or environmental monitoring devices contracted conservation treatments improving online access to collections through digitization registration fees for webinars from approved organizations The draft deadline is Friday, July 24, 2026.

if you wish to receive early feedback from the review team and resubmit your materials before the final deadline. The deadline for applications is Friday, August 14, 2026. All applications must be submitted using Submittable !

If you have additional questions, please reach out and Email Kimberly Wires Please have the following items downloaded and prepared before filling out your Submittable form. Title VI Certification Form Financial Certification Form One-page explanatory narrative (. doc, .

docx, or . pdf) of what the grant is to be used for and why the grant is needed. One-page letter (.

doc, . docx, . pdf) from the county (or city) executive or other official responsible for overseeing the archives.

A copy of the county budget showing a line item for the preservation of records/archives OR a letter from the county (or city) executive certifying a fair estimate of the funds expended to support the archives in the past year. A copy of an official quote from your vendor if you are requesting contracted services. Application available via Submittable .

Informational video on How to Use Submittable and FAQ document available on Digital TN .

FINAL Application deadline: Applications due by 4 pm (CST) ADP grant awards announced on or around this date Interim reports due by 4 pm (CST) ADP grant projects completed; spending of funds complete Final day to submit reimbursement requests Final reports due by 4 pm (CST) State Board Programming Regrants (SBPG) State Board Programming Regrant Form on Submittable The Tennessee Historical Records Advisory Board (THRAB) is pleased to provide a grant opportunity for improving the preservation of and access to Tennessee’s historical records, educate and train records custodians, and support archival program development and enhancement.

The 2026-2027 grants will be available up to $5,000 per institution and are available to any government entity or not-for-profit organization that holds permanent, historically valuable archival collections. There is no match requirement, These funds are made available by the National Historical Publications & Records Commission .

Grant funds are available for the following: This category provides funding for hardware, software, peripherals, and other technology items used to create online digital collections. Items requested may not exceed $5,000. This category provides funding for registration costs for webinars or workshops related to conservation, digitization, and digital project planning for archivists and museum personnel.

This category provides funding to hire a vendor or independent contractor for the purpose of digitization or conservation services. You must include a quote for these services from a specific vendor as part of your application. Contract/Part-Time Archivist This category provides funding to hire a contract or part-time archivist for the duration of the grant period to scan documents and create corresponding metadata.

This person cannot already be employed by or paid by your organization. This cannot be supplemental to an existing salary or hourly employee. This category provides funding for archival shelving units, acid-free, lignin-free folders and boxes, and other necessary archival supplies or environmental monitoring devices.

*Please be aware that everyone is required to create a fee-free, web-based, digital product. * THRAB will review and evaluate all eligible applications. THRAB may award all or none of the funds requested, offer partial or conditional funding, and encourage revision and/or resubmission.

In determining whether an applicant shall receive a grant, THRAB will consider the following factors: Statement of Need: In archival records projects, explain the significance of the records in question, why they need to be preserved, processed, and digitized, and how those scans will be made accessible.

For education and training, explain how the project increases the archival knowledge and/or skills of archivists and other historical records custodians. Plan of Work: How will the project result in increased public access to archival collections through digitization? The result of a fee-free online collection is required.

The soundness of the work plan is critical, focused, clearly defined, and achievable. Participants: The qualifications and/or plans for training project personnel, including resumes. Budget: Is the budget realistic, cost-effective, and accurate?

The draft deadline is Friday, July 24, 2026. if you wish to receive early feedback from the review team and resubmit your materials before the final deadline. The deadline for applications is Friday, August 14, 2026.

All applications must be submitted using Submittable ! If you have additional questions, please reach out to Kim Wires at Email Kimberly Wires Please have the following items downloaded and prepared before filling out your Submittable form. Title VI Certification Form Financial Certification Form One combined document (.

doc, . docx, or . pdf) that includes your Organization description, the project description and scope of work (including a clear timeline), and a budget summary (5 pages maximum).

A copy of an official quote from your vendor if you are requesting contracted services. Application available via Submittable . Informational video on How to Use Submittable and FAQ document available on Digital TN .

Application deadline: Applications due by 4 pm (CST) SBPG grant awards announced on or around this date Interim reports due by 4 pm (CST) SBPG grant projects completed; spending of funds complete Final day to submit reimbursement requests Final reports due by 4 pm (CST)