Community Aging in Place – Advancing Better Living for Elders (CAPABLE) Initiative

Community Aging in Place – Advancing Better Living for Elders (CAPABLE) Initiative is sponsored by New York State Department of Health (NYSDOH) Office of Aging and Long Term Care. This program supports qualified organizations in New York State to implement and manage the CAPABLE initiative, which combines nursing, occupational therapy, and handyworker services to help older adults with low income live independently and safely in their homes.

## Community Aging in Place - Advancing Better Living for Elders (CAPABLE) ## Request for Applications RFA # 20563 / SFS # CAPABLE2025 **New York State Department of Health Office of Aging and Long Term Care Center for Aging and Long Term Care Policy and Financial Initiatives** ## State Health Department Contact Name & Address: **To learn more about this Bid (opportunity), please go to the NYS Statewide Financial System (SFS) at the following web address: SFS Public Portal Homepage** Applications must be submitted online via the Statewide Financial System by the date and time posted on the Cover Page of this RFA under the heading "Key Dates".

To apply for this "bid event" opportunity (that is, to submit an Application): 2. Click the Grant Management Tile. Next, Click the Bid Event Search tile.

3. Enter the applicable search criteria in the Search Criteria Fields. Locate an opportunity; search by Funding Agency (DOH01) or enter the Grant Opportunity name into the Search by Grant Opportunity field.

You can also filter search by Status such as "available" which filters to include only the bid events that are published and open for potential bid response. 4. Click on "Search" button to initiate the search.

5. Click on Event ID link to initiate a bid response. 6.

Please review the Grantee User Manual found in SFS Coach for additional steps on how to respond to various types of Bid Events. Once the Application is complete, a prospective Applicant is **strongly encouraged** to submit their Application at least **48 hours prior to the** Application's due date and time specified on the Cover Page of this RFA.

This will allow sufficient opportunity for the Applicant to obtain assistance and take corrective action should there be a technical issue with the submission process. **Failure to leave adequate time to address issues identified during this process may jeopardize an Applicant's ability to submit their Application.

** Both NYSDOH, SFS, and Grants Management staff are available to answer an Applicant's technical questions and provide technical assistance prior to the Application due date and time. Contact information for the Grants Management Staff and SFS is available under Section IV. B.

(Question and Answer Phase) of this RFA. **PLEASE NOTE:** Although NYSDOH and the Grants Management staff will do their best to address concerns that are identified less than 48 hours prior to the due date and time for the submission of an Application, there is no guarantee that they will be resolved in time for the Application to be submitted on time and, therefore, considered for funding.

During the application process, please pay particular attention to the following: * Only individuals with the role of "Bid Response Submitter" can submit an Application on behalf of an Applicant. * Prior to submission, the Statewide Financial System will automatically initiate a global error checking process to protect against an incomplete Application.

An Applicant may need to attend to certain parts of the Application prior to being able to submit the Application successfully. An Applicant must be sure to allow time after pressing the submit button to clean up any global errors that may arise. (Vendor User Guide).

* Applicants should use numbers, letters, and underscores when naming their uploaded files. There cannot be any special characters in the uploaded file name. Also, be aware of the restriction on file size (20 MB) when uploading documents.

Applicants should ensure that any attachments uploaded with their application are not "protected" or "pass-worded" documents. The Applicant's Delegated Administrator is able to assign, modify, remove roles for the applicant in SFS. Please see SFS Vendor Portal Access Reference Guide (sfs.

ny. gov) for additional information on roles. **Bid Response Initiator and Bid Response Submitter** are the **necessary roles for applying to a Bid Event in SFS**.

If you are a not-for-profit you will also need Prequalification Processor for Prequalification purposes.