Community Assistance Program – State Support Services Element (CAP-SSSE)

Community Assistance Program – State Support Services Element (CAP-SSSE) is sponsored by Federal Emergency Management Agency (FEMA). The CAP-SSSE program provides funding to states to provide technical assistance to communities in the National Flood Insurance Program (NFIP) and to evaluate community performance in implementing NFIP floodplain management activities.

It aims to ensure adoption and enforcement of standards consistent with NFIP minimum criteria in participating and flood-prone communities.

Note: This Assistance Listing was not updated by the issuing agency in 2026. Please contact the issuing agency listed under "Contact Information" for more information.

HOMELAND SECURITY, DEPARTMENT OF The Community Assistance Program – State Support Services Element (CAP- SSSE) program provides funding to states and territories to provide technical assistance to communities in the National Flood Insurance Program (NFIP) and to evaluate community performance in implementing NFIP floodplain management activities.

CAP-SSSE aligns with and supports DHS Strategic Goal 5: Strengthen Preparedness and Resilience. CAP- SSSE strives to leverage state knowledge and expertise to provide support to communities through activities that most effectively reduce flood losses. The CAP-SSSE cooperative agreement funds eligible activities to enable state NFIP coordinating agencies to meet the provisions set forth in 44 C.

F. R. § 60.

25 and the goals and performance expectations of the funding agency: FEMA and the NFIP. DISASTER PREVENTION AND RELIEF - FK Emergency Preparedness, Civil Defense DISASTER PREVENTION AND RELIEF - FL Flood Prevention and Control DISASTER PREVENTION AND RELIEF - FN Disaster Relief The National Flood Insurance Act of 1968, Public Law 90-448, 42 U.S.C. 4001 et.

seq. _These funding amounts do not reflect the award amounts that are displayed on USASpending. gov_ **This listing is funded for the current fiscal year.

** Range: $100,000 to $550,000 Average: $288,000 B - Cooperative Agreements A State's participation in the CAP-SSSE is voluntary and is contingent upon need and skill level capability as determined by FEMA. In addition, applicant states are required to provide any relevant documentation contained in the grant agreement package provided by FEMA. 2 CFR 200, Subpart E - Cost Principles applies to this program.

The Cooperative Agreement is only available to the state or territorial agency so designated by the Governor, as the state or territorial National Flood Insurance Program State Coordinating Agency, (44 C. F. R.

60. 25). The CAP-SSSE is administered through the Mitigation Division, Floodplain Management and Insurance Branch (FM&I) of each FEMA Regional Office.

FEMA's Regional Offices work with eligible states and territories to negotiate a mutually acceptable grant agreement. Funding is made available when the grant agreement is negotiated and agreed upon. Continued participation in the CAP-SSSE is dependent upon completing activities described in the grant agreement.

The CAP-SSSE is designed to utilize the floodplain management capabilities of individual states and territories in a cost-effective cooperative agreement with FEMA. Grantees must complete a Tiered State Framework (TSF) assessment to receive the grant and be assessed every three years (starting in 2020). Grantees must achieve designated performance measures to continue to receive funding.

2 CFR 200, Subpart E - Cost Principles applies to this program. The Cooperative Agreement is only available to the state or territorial agency so designated by the Governor, as the state or territorial National Flood Insurance Program State Coordinating Agency, (44 C. F.

R. 60. 25).

The CAP-SSSE is administered through the Mitigation Division, Floodplain Management and Insurance Branch (FM&I) of each FEMA Regional Office. FEMA's Regional Offices work with eligible states and territories to negotiate a mutually acceptable grant agreement. Funding is made available when the grant agreement is negotiated and agreed upon.

Continued participation in the CAP-SSSE is dependent upon completing activities described in the grant agreement. The CAP-SSSE is designed to utilize the floodplain management capabilities of individual states and territories in a cost-effective cooperative agreement with FEMA. Grantees must complete a Tiered State Framework (TSF) assessment to receive the grant and be assessed every three years (starting in 2020).

Grantees must achieve designated performance measures to continue to receive funding. The direct beneficiary of the CAP-SSSE is the individual state or territory receiving financial assistance. In addition, participating NFIP communities and local governments which receive flood plain management and flood loss reduction assistance provided by the state or territory are also (indirect) beneficiaries because of the services they receive.

Awards are for 12 months with no cost extensions allowed. Refer to program guidance. Method of awarding/releasing assistance: Method of awarding/releasing assistance: Method of awarding/releasing assistance: Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures.

Civil Defense/Disaster Prevention and Relief/Emergency Preparedness CAP-SSSE funds are used for activities that support the NFIP. Such activities include the fostering of effective floodplain management programs in participating communities and assisting non-participating communities in enrolling in the NFIP.

CAP-SSSE funds cannot be used for conducting floodplain studies developing floodplain maps or supporting web-based digital mapping platforms. Further, if a State does not have the necessary expertise and capability to conduct CAP-SSSE activities, the Region and State must develop a remedial plan.

If the necessary expertise and capability does not develop in accordance with the remedial plan, the following year's CAP-SSSE funding may be reduced or withheld. For complete information on Uses and Restrictions, refer to program guidance. Applicants must be a qualified State that intends to provide technical assistance to NFIP communities.

Refer to program guidance for complete information on applicant eligibility. CAP-SSSE funds cannot be used for conducting floodplain studies developing floodplain maps or supporting web-based digital mapping platforms. Further, if a State does not have the necessary expertise and capability to conduct CAP-SSSE activities, the Region and State must develop a remedial plan.

If the necessary expertise and capability does not develop in accordance with the remedial plan, the following year's CAP-SSSE funding may be reduced or withheld. For complete information on Uses and Restrictions, refer to program guidance. Applicants must be a qualified State that intends to provide technical assistance to NFIP communities.

Refer to program guidance for complete information on applicant eligibility. Contact the headquarters or regional location, as appropriate for application deadlines Preapplication coordination is required. Environmental impact information is not required for this program.

This program is eligible for coverage under E. O. 12372, "Intergovernmental Review of Federal Programs."

An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. Preapplication coordination is required. Environmental impact information is not required for this program.

This program is eligible for coverage under E. O. 12372, "Intergovernmental Review of Federal Programs."

An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. Preapplication coordination is required.

The Cooperative Agreement is only available to that state or territorial agency so designated by the Governor, as the state or territorial National Flood Insurance Program State Coordinating Agency. The CAP-SSSE is administered through the Mitigation Division of each FEMA Regional Office. FEMA's Regional Offices will contact eligible States to negotiate a mutually acceptable grant agreement.

Funding is made available when the grant agreement is negotiated and agreed upon. Continued participation in the CAP-SSSE is dependent upon completing activities described in the grant agreement. The CAP-SSSE is designed to utilize the floodplain management capabilities of individual States in a cost effective cooperative agreement with FEMA.

A State's participation in the CAP-SSSE is voluntary and is contingent upon need and skill level capability. 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program.

Application deadline and other information are contained in the application/program guidance. States must have a completed TSF Assessment and approved Activity Planning and Pricing (APP) tool to develop projected costs of activities. Refer to the program guidance for information on criteria for selecting proposals.

Applications are reviewed by FEMA Regional Office program and administrative staff. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued. 30-60 days, Refer to Program Guidance.

Participation in the CAP-SSSE can be renewed each year contingent upon meeting requirements. Appeals can be made to the appropriate FEMA Regional Office.

The following 2CFR policy requirements apply to this assistance listing: Subpart B, General provisions Subpart C, Pre-Federal Award Requirements and Contents of Federal Awards Subpart D, Post Federal; Award Requirements Subpart E, Cost Principles Subpart F, Audit Requirements The following 2CFR policy requirements are excluded from coverage under this assistance listing: Additional Information: Subpart A, Acronyms and Definitions Subpart B, General provisions Subpart C, Pre-Federal Award Requirements and Contents of Federal Awards Subpart D, Post Federal; Award Requirements Subpart E, Cost Principles Subpart F, Audit Requirements The following 2CFR policy requirements are excluded from coverage under this assistance listing: Applicants are required to submit a summary (narrative) of an applicant’s Statement of Work for cooperative agreement funding that identifies the strategies, goals, and proposed activities from the Eligible Activities identified in Appendix A with any priorities identified by the Region.

**Program Reports:**States or territories must report quarterly to the Regions to demonstrate progress in meeting agreed upon performance measures. Grantees are expected to cooperate with Regions by submitting documentation or other evidence that demonstrates completion of approved activities. Activities are required to be entered digitally into the NFIP Community Information System (CIS) as the tasks are completed.

Grantees must provide a final status report on meeting their performance measures to the Region within 120 days from the end of the Period of Performance (POP) of each year in which the state or territory was granted CAP-SSSE funds. For complete reporting requirement information refer to program guidance. **Cash Reports:**Refer to program guidance.

**Progress Reports:**Refer to program guidance. **Expenditure Reports:**Refer to program guidance. **Performance Reports:**Refer to program guidance.

Additional audit requirements: In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.

503 These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, the earlier of 30 calendar days after receipt of the auditor’s report or 9 months after the end of the audit period.

, Financial records, supporting documents, statistical records, and all other non-federal entity records pertinent to a federal award generally must be maintained for at least three years from the date the final Federal Financial Report (FFR) is submitted. See 2 C. F.

R. § 200. 334.

Further, if the recipient does not submit a final FFR and the award is administratively closed, FEMA uses the date of administrative closeout as the start of the general record retention period. The record retention period may be longer than three years or have a different start date in certain cases.

These include: Records for real property and equipment acquired with federal funds must be retained for three years after final disposition of the property. See 2 C. F.

R. § 200. 334(c).

If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. See 2 C. F.

R. § 200. 334(a).

The record retention period will be extended if the recipient is notified in writing of the extension by FEMA, the cognizant or oversight agency for audit, or the cognizant agency for indirect costs. See 2 C. F.

R. § 200. 334(b).

Where FEMA requires recipients to report program income after the period of performance ends, the program income record retention period begins at the end of the recipient’s fiscal year in which program income is earned. See 2 C. F.

R. § 200. 334(e).

For indirect cost rate proposals, cost allocation plans, or other rate computations records, the start of the record retention period depends on whether the indirect cost rate documents were submitted for negotiation. If the indirect cost rate documents were submitted for negotiation, the record retention period begins from the date those documents were submitted for negotiation.

If indirect cost rate documents were not submitted for negotiation, the record retention period begins at the end of the recipient’s fiscal year or other accounting period covered by that indirect cost rate. See 2 C. F.

R. § 200. 334(f).

Refer to Program Guidance. Statutory formula is not applicable to this assistance listing. Matching Requirements: Percent: 25 Statutory formula is not applicable to this assistance listing.

Matching Requirements: Percent: 25 Matching Requirements: Percent: 25 percent of the Federal amount. Both cash and in-kind resources may meet the 25 percent cost-match. MOE requirements are not applicable to this assistance listing.

Matching requirements are voluntary. MOE requirements are not applicable to this assistance listing. Domestic Assistance Program that uses Core-Based Statistical Area (CBSA): See Regional Assistance Locations.

FEMA Regional office information is available on the Internet at http://www. fema. gov/about/structure.

Information may also be obtained by contacting the State office responsible for coordinating CAP-SSSE activities. Julie Grauer - Community Assistance Program - State Support Services 400 C St. , SW Washington, DC 20472, Julie.

Grauer@fema. dhs.

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