Critical Infrastructure Grant Program

Critical Infrastructure Grant Program is sponsored by New York State Division of Homeland Security and Emergency Services (DHSES). Offers funding to local first responders to enhance protection capabilities at government-owned critical infrastructure sites and mass gathering/special event sites.

FY 2022 Critical Infrastructure Grant Program # Request for Applications (RFA) ## Application Deadline : March 12 , 2025 , by 5:00 pm In order to ensure adequate time to respond, substantive written questions regarding this Request for Applications will be accepted until 12:00 noon on March 6 , 202 5. Technical Assistance for E -Gran ts will not be available after 5 :00 pm on March 12 , 2025 . 2 ................................

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4 > III. FY 2022 Critical Infrastructure Grant Program Objectives ................................ ................................

.............. 4 > A. Identify a Government Owned Critical Infrastructure or Mass Gathering/Special Event Site .............................

4 > B. Complete a Risk Assessment and Evaluate the Capabilities of Local First Responders ................................ .......

4 > C. Reduce Risk and Enhance Capabilities ................................ ................................

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Authorized Program Expenditures ................................ ................................ ................................

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5 > B. Costs Not Permissible ................................ ................................

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5 > V. Application Format and Content ................................ ................................

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............................ 6 > B. Required Application Content ................................

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6 > C. Required Budget Summary ................................ ................................

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Application Evaluation Criteria ................................ ................................ ................................

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Checklist of Required Documents ................................ ................................ ................................

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9 > IX. Approval and Notification of Award ................................ ................................

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Administration of Grant Contracts ................................ ................................ ................................

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10 > B. Filing an Application ................................ ................................

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10 > C. Reservation of Rights ................................ ................................

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11 > D. Term of the Contract ................................ ................................

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12 > E. Payment and Reporting Requirements of Grant Awardees ................................ ................................

............. 12 > F. Satisfactory Progress ................................

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..... 18 > G. General Specifications ................................

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................................ ............. 21 > Exhibit A: Allowable Costs Matrix ................................

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22 > Exhibit B: Risk Instructions and Template Assessment and Capability Evaluation ................................ .............. 24 > Exhibit C: Examples of Government Owned Critical Infrastructure, Mass Gathering and Special Event Sites > Exhibit D: Best Practices for Preparing an Effective Grant Application ................................

............................. 28 3 The purpose of this Request for Applications (RFA) is to solicit applications for up to $50,000 in federal FY 2022 State Homeland Security Program (SHSP) funding made available by the NYS Division of Homeland Security and Emergency Service (DHSES) for critical infrastructure and/or mass gathering/special event site protection .

There is a total of up to $500,000 in funding that is made available under this grant program and fund ing will be awarded competitively based on the submission of completed and eligible applications . The FY 2022 Critical Infrastructure Grant Program (CIGP) advances a common understanding of risk management. Applicants select a critical infrastructure site 1 or mass gathering/ special event site and complete a risk assessment.

As a portion of that risk assessment, f irst responders assess their capab ility to prevent and protect against attacks on the site. Grant funding is then applied to mitigate vulnerabilities identified in the risk assessment or enhance first responder’s capabilities.

The purpose and g oals of t he Critical I nfrastructure Grant Program are: • To ensure that New York State is providing tools and opportunities in support of the vision and major mission areas of the New York State Homeland Security Strategy. This grant program supports three of the five mission areas: prevention, protection , and mitigation.

• To ensure that major urban areas within N ew York State have access to a grant program to protect critical infrastructure. • To ensure that grant dollars are being applied to identified vulnerabilities or gaps in • To reduce the overall risk to critical infrastructure by: o Maintaining competitive funding to mitigate identified needs.

o Fostering a forum for state partnering on local critical infrastructure security, safety , and The FY 2022 CIGP is focused on government owne d critical infrastructure sites and government owned mass gathering /special event sites . Please note, federal or state - owned sites are not eligible under this grant program.

Examples of types of projects that are allowable are listed below for your reference: • Government Owned Critical Infrastructure: Examples of government owned sites include, but are not limited to, government office buildings (city/town halls), emergency services (emergency operations centers, 911 center s, police, or fire stations), water systems (water treatment facilities, water distribution, wastewater treatments ) or government owned • Government Owned Mass Gathering /Special Event Site: Government property, where events such as, but not limited to, major community festivals, races, concerts , or games are > 1Critical infrastructure, as defined by New York State ,means “ systems, assets, places or things, whether physical or > virtual, so vital to the state that the disruption, incapacitation or destruction of such systems, assets, places or things > could jeopardize the health, safety, welfare or security of the state, its residents or its economy.

” 4 held. These events must be reoccurring (but not necessarily the same event) and located or held on government owned or leased property that has definable geographic boundaries. The event or location must pose special security concerns, such as population s urges and other factors that require additional law enforcement or emergency resources.

Units of local government located within all New York State counties , including New York City, are eligible to apply to the FY2022 Critical Infrastructure Grant Program. Units of local government include: counties , cities, towns, and/ or villages. Privately owned and not -for -profit sites are not eligible to receiv e funding under the FY 2022 CIGP.

The application must be coordinated with at least two (2) agencies with prevention and/or protection responsibilities at the selected site. These must be law enforcement, fire department, emergency management or public works agencies. The applying unit of local government may submit only one appl ication under the FY 2022 CIGP .

Multiple applications are un allowable, and only one application for either a government owned critical infrastructure site or a government owned mass gathering/ special event site (as described in the definitions in Section I. Introduction) will be accepted .

Mu ltiple applications for either a government owned critical infrastructure site or a government owned mass gathering/special event site submitted by more than one local unit of government will result in all applications being disqualified without further review . ## III. FY 2022 Critical Infrastructure Grant Program Objectives DHSES has identified the following objectives for the FY 2022 Critical Infrastructure Grant Program: A.

Identify a Government Owned Critical Infrastructure or Mass Gathering /Special Event Site DHSES recognizes that localities know their communities best. The CIGP was designed to allow for applicants to prioritize and select a government owned critical infrastructure site or fixed government owned site with reoccurring event s for this targeted grant program.

The FY 2022 CIGP is limited to government owned critical infrastructure and mass gathering /special event sites. Applicants are responsible for ensuring ownership or leased status of the selected sites. B.

Complete a Risk Assessment and Evaluate the Capabilities of Local First Responder s The CIGP supports the “assess risk” process of the risk management framework of the National Infrastructure Protection Plan (NIPP) by requiring partners to complete a risk assessment at the identifi ed critical infra structure site or mass gathering/ special event site prior to submitting an application .

Local first responders must also complete a capability assessment to identify equipment, training , and/or exercise needs to prevent and protect against attacks at the critical infrastructure site. Both the risk and capability assessments must be complete d using the template in “Exhibit B.

”5 All j urisdictions have participated in the C ounty Emergency Preparedness Assessment (C EPA ) process and should have a good idea of the risks and capabilities within their jurisdiction and where gaps in capabilities may exist . Leveraging av ailable data from the CEPA may be useful in this section. C.

Reduce Risk and Enhance Capabilities Based upon the risk and capability assessments, develop a budget detailing how FY 2022 CIGP funds will be used to mitigate risks identified through the risk assessment process and/or enhance capabilities identified through the risk management process. ## IV .

Authorized Program Expenditures Grant funding under the FY 2022 Critical Infrastructure Grant Program may be used for certain equipment, training , and exercise costs allowable under the State Homeland Security Program (SHSP).

Due to the specialized nature of this grant program, applications must mitigate specific vulnerabilities at the selected government owned critical infrastructure or government owned mass gathering /special event sites and enhance first responder capabilities to prevent and protect the selected site. Applicants should refer to “Exhibit A - Allowable Costs Ma trix ,” for detailed information o n allowable costs.

Grants Programs Directorate Information Bulletin (IB) 426: This bulletin is in support of Executive Order 13809 and rescinds restrictions placed on certain controlled equipment that was previously articulated in 407 and 407a issued by the Department of Homeland Security (DHS) /Federal Emergency Management Agency (FEMA) .

In addition, IB #426 outlines specific policy and documentation requirements for some equipment which continue to require DHS/FEMA approval. If your agency requests equipment identified as requiring pre -approval and are disapproved, your grant award will decrease by the amount of the disapproved item(s) .

Please refer to “Exhibit A” for the specific category of Organizational, management and administrative , construction , and personnel costs are not allowable under the FY 2022 CIGP. Applicants should refer specifically to “Exhibit A” of this RFA to obtain clear guidance on allowable costs under this grant program. Any jurisdiction awarded funding must comply with the National Environmental Policy Act (NEPA).

If you need additional information regarding Environmental and Historic Preservation (EHP) compliance, please visit our website at https://www. dhses. ny.

gov/grant - programs . Additionally, the Authorized Equipment List (AEL) has been updated to include a notification in the individual equipment under the FEMA Grants Programs column if an EHP review is necessary, which can be found at: https://www. fema.

gov/authorized -equipment - ## V. Application Format and Content A. Format : Grant application s MUST be submitted via the automated E-Grants System operat ed by DHSES.

The system allows an agency to complete an application electronically and submit it over the Internet using a secure portal. If upon reading this RFA you are interested in completing a grant application, and you have not previously been registered to use the DHSES E -Grants system, your agency will need to register and be assigned a username and password.

The Registration Request Form and a detailed tutorial on how to use the E -Grants system is available at: https://www. dhses. ny.

gov/targeted -grants . B. Required Application Content: The following questions m ust be addressed in your FY 2022 Critical Infrastructure Grant Program application.

You must answer these specific grant questions in the “Questions ” tab in E -Grants : 1. Site Identification : Applicants must provide the site name of the government owned critical infrastructure site or government owned mass gathering /special even t site . 2.

Site Selection Questions (for the government owned critical infrastructure site or government owned mass gathering/ special event site): o Applicants must provide a description of the government owned critical infrastructure site or government owned mass gathering /special event site selected and the critical role it has within the community; o Describe the relationship between the selected government owned infrastructure site or government owned mass gathering /special event site and the local first responder community .

Be sure to include the criteria used for the selection of the partnering agencies . o Explain in detail how this site was selected and prioritized over other sites . In do ing so, explain why the site was selected and discuss the other sites that 3.

Partnering Agencies : The application must be coordinated with at least two (2) agencies with prevention and/or protection responsibilities at the selected site. These must be law enforcement, fire department, emergency management, or public works agencies.

Applicants must describe in detail the coordination efforts between agencies and how these efforts are undertaken , such as, but not limited to, event plan development , and if applicable , describing joint training and/or exercises done at the potential site. 4.

Overall Application Questi ons : Applicants must s ummarize how the application meets the overall goals and objectives of the FY 2022 CIGP , as well as establish the need for this grant funding . 5. If the application is successful , it must show how the projects implemented will be maintained and sustained at the c ritical infrastructure location ; 6.

Given the time constraints for spending down grants funds , please explain how the project will be implemented by August 31, 202 5. 7 7. Risk Assessment and Capability Evaluation: Refer to “Exhibit B” for instructions on completing the Risk Assessment and Capability Evaluation.

Attach the completed excel document to your project in E -Grants. C. Required Budget Summary: Under the Budget tab in E -Grants applicants are asked to enter 1.

Budget Item Description: Applicants must provide a description of the item to be implanted at the government owned critical infrastructure site or government owned mass gathering/special event site. 2. Justification: Explain in detail , justification of the budgetary item and the capability enhancement the budgeted item can provide at the selected site.

## VI. Application Evaluation Criteria The following multi -tiered criteria will be used by DHSES to evaluate each application and to determine grant awards. DHSES will select a multi -agency review panel to evaluate applications.

All grant awards are approve d by the Commissioner of DHSES. Tier 1 criteria are rated either “yes” or “no” and serve as a baseline review by DHSES to determine if applicants are eligible and have appropriately submitted all the required application materials prior to review by the multi -agency review committee.

If any of the answers are “no ,” the application will be immediately disquali fied without further review and consideration for an award. 1. Was the application submitted on time?

2. Was the application submitted via E -Grants? 3.

Was the application complete includ ing the required attachment ? (the required Risk Assessment and Capability Evaluation must be attached in E -Grants by the 4. Did the application meet the eligibility requirements?

a. From a unit of local government . b.

Was coordinated with two or more agencies . Selected a government owned critical infrastructure site or a mass gathering/ special event site . Please note that only one application submission per site will be accepted.

Multiple submissions , regardless of the project funding type, will result in all applications being disqualified without further review . 8 Applications meeting the Tier 1 review set forth above will be reviewed and evaluated competitively using the criteria specified below . Scores per criterion will be totaled to establish a ranked list of eligible applications for consideration of awards.

At the sole discretion of DHSES, applicants may be disqualified due to untimely submission of any requested supporting documentation.

> Tier 2 Evaluation Criteria Point Score Range > Overall Application 0-10 points > Identification of Critical Infrastructure or > Mass Gathering/Special Event Site 0-10 points > Risk Assessment and Capability > Risk Score 10-10 points > Subtotal 100 Points Maximum > Bonus Points: Mass Gathering/Special > Event Site Applica tion s > Bonus Points: Previously Unfunded > Grant Management Performance > 0-10 point (Subtracted off the > top of final average score) Bonus Points Criteria: Due to the highly competitive nature of this program and to maximize the impacts of funding across the state, bonus points will be awarded to applicants who are applying for government owned mass gathering/special event sites and/or have not been previously funded under the Critical Infrastructure Grant Program.

All government owned mass gathering/special event site applications will be awar ded two (2) bonus points , while all previously unfunded applicants will be awarded three (3) bonus points . These bonus points will be added to their overall application scores.

Grant Management Performance History: Per the new Code for Federal Regulations (CFR) 2 CFR Part 200, DHSES is required to assess the risk posed by sub -recipients of federal funding passed through DHSES. For previously funded applicants , DHSES will assess how well they have historically managed federal grant funds. This will include reporting compliance, successful award spend -down, and program objective compliance.

Once a prospective applicant’s final overall average score is determin ed by the review pan el, DHSES may subtract up to ten (10) points based on its “Grant Management Performance History” criteria. Applications receiving the highest average score based upon panel review will be selected for recommendation to the Commissioner of DHSES for award. The total scores will be averaged and ranked in order from highest to lowest.

The State reserves the right, for the purpose of ensuring the completeness and comparability of proposals, to analyze submissions and make adjustments or normalize submissions in the proposals, including applicants ’ technical assumptions, and underlying calculations and assumptions used to 9 support the computation of costs, or to apply such other methods, as it deems necessary to make comparisons.

In the event of a tie score where on e or more appli cants may not be fully funded, the applicant with the highest score in the “Overall Application ” section will be ranked higher. Proposed budgets will be reviewed, and items deemed inappropriate, unallowable, or inconsistent with project or program activities will be eliminated.

Grants in the amount of the budgets, as adjusted, will be made to the highest -ranking applicants until funds are insufficient to fund the next ranking application in full.

The State reserves the right, at its discretion, to make amendments and/or alter funding levels of one or more applicants based on any new information discovered that w ould have originally affected the scoring or to not award funding to any application with a final average score of 60 or less. ## VII.

Checklist of Required Documents □ Applications must be submitted to DHSES via E -Grants with the required attachment □ Completed Risk Assessment and Capability Evaluation ( “Exhibit B”) must be submitted as an attachment to your project in E -Grants. DHSES must receive completed grant applications by 5:00 p. m.

on March 12 , 2025 . Applications received after the due date and time will not be considered. Applications must be submitted via DHSES E -Grants System.

Please note that E -Grants Technical Assistance will only be available during business hours on the date the application i s due. Furthermore, all written questions must be submitted to DHSES by 12:00 noon on March 6 , 2025 , to ensure that a timely response is provided to the applicant. Grant applicants can expect to be notified of award decisions sometime in the Spring of 2025 .

## IX. Approval and Notification of Award The Commissioner of DHSES will provide oversight of the grant review process. The Commissioner will announce the final grant award decisions based on the review panel’s rating of applications and recommendations.

DHSES will notify all applicants in writing as to final grant award determinations. Nothing herein requires or prohibits DHSES to approve grant funding fo r any one applicant, certain applicants, all applicants or no applicants. Any disbursement of an award is contingent upon entering into a contract with DHSES, as explained in further detail below.

Pursuant to Section 163(9)(c) of the State Finance Law, any unsuccessful Bidder may submit a written request for a debriefing regarding the reasons that the Bid submitted by the Bidder was not selected for award. Requests for a debriefing must be made wit hin 15 calendar days of notification by DHSES that the Bid submitted by the Bidder was not selected for award.

An unsuccessful Bidder’s written request for a debriefing shall be submitted to DHSES Director of Grants Program 10 Administration. The debriefing shall be scheduled within 10 business days of receipt of the written request by DHSES or as soon as practicable under the circumstances. Due to the competitive nature of this grant application proposed changes to the scope of the program may not be approved post -award.

## X. Administration of Grant Contracts DHSES will negotiate and develop a grant contract with the applicant based on the contents of the submitted application and intent of the grant program as outlined in this RFA. The grant contract is subject to approval by the NYS Office of the Attorney General and the Office of the State Comptroller before grant funding ma y actually be disbursed to reimburse project expenses.

The period of performance for contracts supported by the FY 2022 Critical Infrastructure Grant Program funds will be determined once awards have been approved but cannot extend beyond August 31, 202 5. Although the contract format may vary, the contract will include such standard terms and conditions included in DHSES grant contracts available for review on the DHSES website: https://www. dhses.

ny. gov/grant -reporting -forms . Nationwide Cyber Security Review (NCSR) Requirement: All applicants that receive funding through the FY2022 CIGP will be required to participate in the Nationwide Cyber Security Review (NCSR) as a condition of receiving federal homeland security funding.

Details concerning accessing and registering for the NCSR can be found at: https://www. cisecurity. org/ms -isac/services/ncsr .

It is advised that you coordinate closely with your Information Security Officer (ISO) to determine if your jurisdiction has already completed this requirement – please note that you are only required to submit once for your specific jurisdiction. Applicants agree to adhere to all applicable state and federal regulations.

This RFA is issued by DHSES, which is responsible for the requirements specified herein and for the evaluation of all applications. Grant applications must be submitted via the automated DHSES E -Grants System. The system allows an agency to complete an application electronically and submit it over the Internet using a secure portal.

If, upon reading this RFA, you are interested in co mpleting a grant application and you have not previously been registered to use the DHSES E -Grants system, your agency will need to register and be assigned a username and password. The Registration Request Form can be found at the following Internet addr ess: https://www. dhses.

ny. gov/e -grants . A detailed tutorial on how to use the E -Grants system can also be found at the following Internet address: https://www.

dhses. ny. gov/targeted -grants .

It will guide you in a step -by - step process through the E -Grants application submission. 11 The issuance of this RFA and the submission of a response or the acceptance of such response by DHSES does not obligate DHSES in any manner. DHSES reserves the right to: 1.

Reject any and all applications received in response to this RFA; 2. Withdraw the RFA at any time at DHSES’ sole discretion; 3. Make an award under the RFA in whole or in part; 4.

Disqualify any applicant whose conduct and/or application fails to conform to the 5. Seek clarifications and revisions of the applications; 6.

Use application information obtained through site visits, management interviews and the State's investigation of an applicant’s qualifications, experience, ability or financial standing, and any material or information submitted by the applicant in respons e to DHSES’ request for clarifying information in the course of evaluation and/or selection under the RFA; 7.

Prior to the application opening, amend the RFA specifications to correct errors or oversights, or to supply additional information, as it becomes available; 8. Prior to the application opening, direct applicants to submit application modifications addressing subsequent RFA amendments; 9. Change any of the scheduled dates; 10.

Eliminate any non -mandatory, non -material specifications that cannot be complied with by all the prospective applicants; 11. Waive any requirements that are not material; 12. Negotiate with successful applicants within the scope of the RFA in the best 13.

Conduct contract negotiations with the next responsible applicant, should DHSES be unsuccessful in negotiating with the selected applicant; 14. Utilize any and all ideas submitted in the applications received; 15. Unless otherwise specified in the RFA, every offer is firm and not revocable for a period of 60 days from the application opening; and, 16.

Communicate with any applicant at any time during the application process to clarify responses and /or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of an applicant’s proposal and/or to determine an appl icant’s compliance with the requirements of 17. Award grants based on geographic or regional considerations to serve the best 18.

Terminate, renew, amend or renegotiate contracts with applicants at the discretion 19. Periodically monitor the applicant’s performance in all areas mentioned above, in addition to the activities in the contract. 20.

Revoke funds awarded to an applicant, or enforce any available sanction against any applicant, who materially alters the activities or is in material noncompliance under the grant award, or who does not implement an approved project within 60 days of the f inal contract approval. 12 21.

Consider all applications and documentation submitted as State agency records subject to the New York State Freedom of Information Law (Public Officers Law, Article 6). Any portion of the application that an applicant believes constitutes proprietary or c ritical infrastructure information entitled to confidential handling, as an exception to the Freedom of Information Law, must be clearly and specifically designated in the application.

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Applicants funded through this program agree to provide DHSES, upon request at any time during the life of the grant contract, such cooperation and information deemed necessary by DHSES to ascertain: (1) the nature and extent of any threats or hazards th at may pose a risk to the applicant; and (2) the status of any corresponding applicant or applicant plans, capabilities, or other resources for preventing, protecting against, mitigating, responding to, and recovering from such 23.

Require applicants to attend and participate in any DHSES -sponsored conferences, training, workshops or meetings (excluding those identified by DHSES as voluntary) that may be conducted, by and at the request of DHSES, during the life of the grant 24.

In its sole discretion, reserves the sole discretion to increase or decrease the total funding available for this program at any time, resulting in more or fewer applications funded under this RFA. DHSES may exercise the foregoing rights at any time without notice and without liability to any responding applicant or any other party for its expenses incurred in preparation of responses hereto or otherwise.

All costs associated with responding to this RFA will be at the sole cost and expense of the applicant. Any resulting contract or agreement for more than $50,000 from this RFA will be effective only upon approval by both the NYS Office of the Attorney General and State Comptroller. Any resulting contract for $50,000 and under from this RFA will be effective upon signature of both parties.

For grants valued at $10,000 or less, a Purchase Order invoking a “Letter of Agreement” between DHSES and the successful applicant will be issued. E. Payment and Reporting Requirements of Grant Awardees 1.

Standard Cost Reimbursement Contract Each successful applicant must enter into a standard cost reimbursement contract with DHSES. Such contract will include this Request for Applications, the successful applicant’s proposal, any attachments or exhibits and the standard clauses required by the NYS Attorney General for all State contracts (available upon request).

The contract will be subject to approval by the Attorney General and State Comptroller.

Although the contract format may vary, the contract will include such clauses, information, an d rights and responsibilities as can be found on the DHSES website, including: 13 APPENDIX A -1 - Agency Specific Clauses or a Letter of Agreement (Depending upon APPENDIX C - Payment and Reporting Schedule APPENDIX D - Workplan/Special Conditions For purposes of this RFA, these terms and conditions are incorporated by reference and the applicant must agree to the inclusion of all of these terms and conditions in any resulting grant contracts as part of the application submission.

Copies of the sta ndard terms and conditions included in DHSES grant contracts are available for review on the DHSES website at https://www. dhses. ny.

gov/grant -reporting -forms . Payments will be made subject to proper documentation and compliance with reimbursement procedures and all other contractual requirements. 2.

Compliance with State and Federal Laws and Regulations, Including Procurement and Applicants (also referred to herein as “Subrecipients””) are responsible to become familiar with and comply with all state and federal laws and regulations applicable to these funds. Applicants are required to consult with the DHSES standard contract langu age (referenced above) for more information on specific requirements.

Additionally, applicants must comply with all the requirements in 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards). Applic ants are required to understand and adhere to all federal requirements. You may access 2 CFR Part 200 at: https://www.

ecfr. gov/cgi -bin/text - idx? SID=1c9afe07b881b32365c2f4ce1db64860&mc=true&node=pt2.

1. 200&rgn=div5 Additionally, applicants must follow and comply with all procurement procedures under General Municipal Law 5A and 2 CFR Part 200, Subpart D (see 2 CFR §§200. 317 -.

327), and/or any other state or federal regulations applicable to these funds and will be subject to monitoring by DHSES to ensure compliance. Applicants that expend $750,000 or more from all Federal funding sources during their fiscal year are required to submit an organization -wide financial and compliance audit report.

The audit must be performed in accordance with the requirements of U.S. Gov ernment Accountability Office’s (GAO) Government Auditing Standards, located at http://www. gao. gov , and the requirements of Subpart F of 2 CFR Part 200 located at: http://www.

ecfr. gov/cgi -bin/text -idx? node=sp2.

1. 200. f .

Environmental and Historic Preservation (EHP)