Implementation Phase: Increasing Well-Woman Visits – Community Grant

Implementation Phase: Increasing Well-Woman Visits – Community Grant is sponsored by Illinois Department of Public Health. Supports projects to increase well-woman visits in Illinois communities.

CSFA | GATA | Illinois. gov Implementation Phase: Increasing Well-Woman Visits - Community Grant Department Of Public Health (482) IDPH: Office of Women's Health Alexander Smith 312-814-4035 Alexander. j.

smith@illinois. gov The Illinois Department of Public Health’s Division of Maternal, Child and Family Health Services (MCFHS) receives federal Title V funding each year to improve maternal, child, and infant health outcomes across the state. Funded activities align with the state’s five-year action plan and selected priority needs.

The Increasing Well-Woman Visits – Community (IWWV-C) Grant Programs were designed to address Illinois Title V priorities (priorities 1 and 2) of assuring accessibility, availability and quality of preventive and primary care for all women, particularly for women of reproductive age, and before, after, and between pregnancies.

The goal of the grant is twofold, fund sites to develop or measure an intervention aimed at increasing the percent of women ages 18-44 with: 1) a preventive medical visit (well-woman visit) in the past year, and 2) the percent of pregnant women with a postpartum visit.

A well-woman visit includes preventive services, such as screening, counseling, and referral or treatment for services including, but not limited to immunizations, cancer and chronic disease screening/treatment, and reproductive health.

These visits can include, but are not limited to: mammograms, pap and pelvic exams, emotional well-being, tobacco and substance use, violence and injury prevention, sexual health and healthy relationships, and physical health and health promotion. These visits play a critical role in screening for mental health conditions and in the management of chronic diseases.

For women of reproductive age, these visits should also include discussion of a reproductive life plan and identification of activities to achieve optimal health prior to pregnancy if applicable.

A variety of factors impact a woman’s ability to receive care including cost, availability of providers, transportation, competing priorities and health literacy (understanding the importance of preventive care and knowing how to navigate the health care system).

Illinois Statue Authorization Illinois Administrative Rules Authorization Program Objectives for two-year grant project: For Clinical entity applicants: o Planning objectives (up to 1 year) a.

Define scope of populations and services for tracking utilization of preventive care (for example, but not limited to reproductive health care assessment in any woman of reproductive age or transition to primary care for high-risk pregnant patients with chronic disease or medical complications in pregnancy) b.

Determine baseline proportion of utilization of services in population and services of interest and goal for improvement (recommend no more than 5%) c. Assess, select, and develop (if needed) intervention to assist population of interest with utilizing service of interest (e.g. clinical case management or support for overcoming social barriers identified as preventing utilization.) o Implementation objectives: ?

Evaluate population utilization. ? Determine plan to increase visits.

? Begin implementation. ?

Track utilization ? Determine change in utilization (this would ideally be determined no later than Q2 of second year of project period) For Community-based entity applicants: 1. Planning objectives: a.

Define scope of populations and services for tracking utilization of preventive care (for example, but not limited to reproductive health care assessment in any woman of reproductive age or transition to primary care for high-risk pregnant patients with chronic disease or medical complications in pregnancy) b.

Identify clinical partner and determine, together with clinical partner, feasible measures to track (number of referrals and confirmation of follow up) c. Assess, select, and develop (if needed) intervention to assist population of interest with utilizing service of interest (e.g. clinical case management or support for overcoming social barriers identified as preventing utilization.) a.

Implementation objectives: i. Evaluate population utilization. ii.

Determine plan to increase visits. iii. Begin implementation.

iv. Track utilization v. Determine change in utilization (this would ideally be determined no later than Q2 of second year of project period) Applicants must be able to demonstrate utilization of their approach.

Funding is available for up to four organizations. Applicants will need to demonstrate their capacity to measure utilization of the service and the population of interest. At least one clinical entity and at least one community-based organization, who can demonstrate a relationship with a clinical entity for referral and tracking, will be funded.

Applicants must be able to measure either postpartum care visit utilization or preventive care visit utilization or both. At least one selected applicant will be measuring postpartum care visits utilization and at least one will be measuring preventive care visit utilization.

Applicants must be able to verify a baseline of their current well woman visit numbers through programs such as an electronic health record or other referral platforms. Proposal must outline the implementation of proposed interventions to increase baseline numbers. Applicants selected for funding through this opportunity will be awarded up to $100,000.

00 for the initial project year. Upon completing the first project year requirements which include a measure of baseline data, a clear plan of intervention strategies, and an implementation plan to increase visits are eligible for year 2 funding of $100,000. 00.

However, grantees that do not reach the utilization target above baseline may be de-obligated $20,000 at the end of the second year. Failure to meet grant requirements for the first year may also result in de-obligation of funding after the first project year. Proposals must include detailed strategies and activities that will realistically lead to sustainability beyond IDPH funding.

Grantee must liquidate all Obligations incurred under the Award within forty-five (45) days of the end of the Period of Performance, or in the case of capital improvement Awards, within forty-five (45) days of the end of the time period the Grant Funds are available for expenditure or obligation, unless Grantor permits a longer period.

Grantee must return to Grantor within forty-five (45) days of the end of the applicable time period as set forth in this Paragraph all remaining Grant Funds that are not expended or legally obligated. Clinical organizations and community-based organizations that have access to, or a partnership with, a clinical organization.

Credentials / Documentation Preapplication Coordination The application format is provided via the online grant management system, which must be completed in its entirety. Please note that “Instructions” boxes appear on screens throughout the online application, and it is suggested that applicants click on these for additional guidance and tips for completion.

Criteria Selecting Proposals • At least two applicants will be selected from clinical organizations and two applicants will be selected from a community-based organization. • At least one selected applicant will be measuring postpartum care visit utilization, and at least one will be measuring preventive care visit utilization. • At least two selected grantees will represent counties in rural areas.

• If there are no applicants from one or more of the areas listed above, the highest scoring applications will be awarded in their place. • Applications require a minimum of 70 points to be considered for funding. All submitted applications will undergo competitive grant review by Office of Women’s Health and Family Services program staff.

These grant applications are considered competitive and will be scored. Those receiving low scores may not receive funding or may receive an amount less than requested. Applications will be reviewed according to the evaluation criteria listed above.

Decisions to fund a grant are based on: • The strengths and weaknesses of the applications as identified by reviewers; • Availability of funds; and • Applicant’s previous grant funding and compliance with required reporting (i.e., progress reports, final reports, and expenditure reports), if applicable These grant applications are considered competitive and will be scored.

Those receiving low scores may not receive funding or may receive an amount less than requested. Range of Approval or Disapproval Time For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding determinations/outcomes may not be contested and will not be considered by the Department's Appeals Review Officer.

There are no renewal awards for this grant program. Grantees must submit a new application for each grant cycle. Formula Matching Requirements Proposals must include a match equal to 10% of the proposed budget.

Match may be in-kind. No indirect costs allowed. Only 10% of the grant may be allocated to Direct Administrative Costs.

State of Illinois Grant Awards will not allow reimbursement of pre-award costs, or construction costs Monthly Reimbursement Forms will be due on the 15th of the following month; Quarterly Progress Reports will be due on the 30th of the month following the closure of the quarter; and the End of Grant Report will be due forty-five days from the last date of the grant period.

All reports and monthly reimbursement forms shall be submitted through the online grants management system. At the end of the first fiscal year, a project report will be due, which includes growth from baseline data. Audit requirements per JCAR Title 44 Illinois Administrative Code7000.

90 or alternative audit requirements specific to program. Grantees are required to maintain grant accounting records 3 years after the date they submit the Federal Financial Report (FFR).

If any litigation, claim, negotiation, audit or other action involving the award has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later 872-48260-1900-0099 (Title V); 001-48260-1900-0400 (GRF) FY27: $400,000. 00; FY28: $400,000.

00 Range and Average of Financial Assistance Program revamped in FY2022 to focus on implementing a plan to increase well-woman visit in grantee's respective community (catchment area). The program has added additional funding for those who have completed the planning phase in the FY23 grant cycle.

Regulations, Guidelines, and Literature Regional or Local Assistance Location Division of MCHFS, IDPH, 115 S LaSalle Avenue, 7th Floor, Chicago, IL 60603 https://dph. portal. illinois.

gov/owhfs/Pages/default. aspx Planning Phase: Increasing Well-Woman Visits Application; Budget / Budget Template; Financial Reporting; Indirect Cost Limitations; Merit Based Review; Notice of Funding Opportunity; Performance Reporting; Risk Assessments; Uniform Agreement; 93. 994 - Maternal and Child Health Services Block Grant to the States Agency ID Award Range Application Range Details N/A $0 - $200000 06/15/2026 - 07/15/2026 : 5.

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