Operating Support Small Grants

Operating Support Small Grants is sponsored by Virginia Commission for the Arts. Offers funding to small and emerging arts organizations to strengthen and expand arts experiences.

Operating Support Small: Small Arts Organizations | OSS – Virginia Commission for the Arts Virginia Commission for the Arts Operating Support Small: Small Arts Organizations | OSS Operating Support Small: Small Arts Organizations | OSS To invest in arts organizations to advance their artistic excellence, operational excellence, and community engagement within their missions.

The VCA serves as a partner by providing operating funds to continue, strengthen, and expand arts experiences that benefit Virginians. This grant program provides general operating support for small, nonprofit arts organizations with annual cash income of $20,000 – $150,000, that have arts as the core of their mission and provide public access to ongoing arts programs.

Meets the basic eligibility requirements as listed on page 9 of the Guidelines for Funding Virginia organizations whose primary purpose is the arts (units of government, organizations using a fiscal agent, and educational institutions and their private companion foundations are not eligible for OSS) Is exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code Is incorporated in Virginia for at least one year prior to application Has its headquarters and home season in Virginia Has completed two (2) years of programming at the time of application Presents at least three (3) different programs or services for the public each year Had a previous year’s unrestricted operating income of at least $20,000, but no greater than $150,000 May not have a combined deficit exceeding 20% of its total income across the two most recently completed fiscal or calendar years.

This deficit is calculated as the total amount by which the organization’s expenses have exceeded its revenues during this period Presents activities in ADA-compliant facilities, including wheelchair access to restrooms Is governed by a Board that meets regularly Must not be under current debarment or suspension from federal funding Has no past due Final Reports to the VCA at the time of application NOTE: Organizations applying for OSS may not apply for Community Impact Grants Avocational Organizations Priority in this funding program will be given to organizations that pay artists.

Avocational organizations may be funded in this program if they provide specific services or programs that would otherwise not be available in that particular geographic area. Avocational organizations may apply in the other grant programs of the Commission.

A Partnership-funded festival must: be a separately incorporated Virginia organization with a year-round administrative staff maintain a primary purpose in the arts maintain a year-round presence in the community spend the majority of its budget on arts activities last longer than three consecutive days hire professional artists include education and outreach programs as part of the festival NOTE: Other festivals may apply for Community Impact Grants and Virginia Touring Grants, if applicable.

Educational Organizations Organizations that exist primarily to provide arts education must meet the following criteria: maintain a diversified funding base, beyond tuition and ticket sales for public performances, that shows widespread community support employ teaching artists who are professionals or former professionals in their fields offer classes aimed at acquiring skills at ever-increasing levels of difficulty offer classes focused on development of skills rather than rehearsals for a performance offer scholarships for low-income students with an active effort to recruit students from diverse segments of the community present regular opportunities for students to perform or exhibit for the public Vocal, Dance, and Musical Ensembles Vocal, dance, and musical ensembles that perform primarily pop, Broadway, or barbershop music, or that focus primarily on competitions are not eligible for General Operating Support but may be eligible to apply for Community Impact grants, if applicable.

Funding from OSS Grants may be used to support most aspects of an arts organization’s annual operating expenses (not including capital expenses), such as: Administrative costs, personnel (salaries, benefits…) Facilities operations (utilities, rent, routine maintenance…) Marketing or publicity of events/activities Professional development (workshops, seminars, conferences, excluding credit-earning post-secondary coursework) Travel (domestic) and other operational expenses necessary to deliver arts programs and services The following forms are provided by the Commission via upload in the online grant application: Signed Certification of Assurances Applicants must generate and upload the following support documents: List of staff (paid or volunteer) and their roles List of Board members highlighting officers and including members’ affiliations IRS 501(c)(3) Determination Letter Profit & Loss Statements / audits from the two most recently completed fiscal or calendar years Balance Sheet from December 31, 2025 Current year (projected) budget March 1, 2026, by 5:00 p.

m. EST, for expenses occurring between July 1, 2026 – June 30, 2027. The Commission awards all Operating Support for Small Organization (OSS) grants for a one-year period.

Each grantee is required to apply annually. If the grant is awarded, the organization must submit a partial year-end Final Report no later than June 1, 2027. The OSS Final Report Part II is due no later than October 1, 2027.

Failure to submit a Final Report by June 1 will impact future funding. If an organization undergoes a substantive change in its mission, program, artistic leadership, or management during the grant period, the Commission must be notified immediately.

If, in the opinion of the Commission, such changes alter the purpose for which the grant was awarded, the Commission may require the organization to submit justification for continuing to receive the grant fund.

Award amounts are based on previous year’s income: $3,000 (previous year’s income $20,000 – $74,999) $4,000 (previous year’s income $75,000 – $150,000) Criteria for Evaluating Applications Commission staff reviews submitted applications for eligibility, completeness, and accuracy. Application/Review/Payment Process Applicants must complete and submit the online application to the Commission by the deadline.

The Commission staff reviews each application for eligibility, completeness and accuracy. Incomplete or ineligible applications will not be reviewed, will be returned to the applicant with an explanation, and will not be funded. The Commission staff makes recommendations for each application.

The Commission Board reviews the staff recommendations and takes final action on the applications. Applicants are notified of Commission action by email following vote at the next Commission Board meeting and pending enactment of the fiscal year budget per the General Assembly. The Commission will pay the grant amount in full by early September.

The Commission reserves the right to use an alternative payment schedule in special circumstances. OSS Final Report Part I (narrative) is due June 1, 2027; OSS Final Report Part II (financials) is due no later than October 1, 2027. Failure to submit a Final Report by the deadline will impact future funding.

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