PEPFAR Community Grants Program for Kenya

PEPFAR Community Grants Program for Kenya is sponsored by U.S. Embassy in Nairobi, Kenya and U.S. Department of State. The PEPFAR Community Grants Program (PCGP) seeks to award grants to projects that implement innovative solutions that further PEPFAR's commitment to reducing HIV infections and providing equitable, inclusive access to treatment in 40 PEPFAR supported counties in Kenya.

**PEPFAR COMMUNITY GRANTS PROGRAM APPLICATIONS** _**The President’s Emergency Plan for AIDS Relief**_ **Funding Opportunity Title:** PEPFAR Community Grants Program Application **Deadline for Applications**: 09/30/2024 **Maximum Amount Available:**Up to USD 15,000 The U.S. Embassy in Nairobi, Kenya and the U.S. Department of State announces an open competition for Kenyan organizations to submit applications to carry out projects related to HIV.

**Please follow all instructions below. ** The PEPFAR Community Grants Program (PCGP) seeks to award grants to projects that implement innovative solutions that further PEPFAR’s commitment to reducing HIV infections and providing equitable, inclusive access to treatment in 40 PEPFAR supported counties in Kenya.

We aim to achieve this by infusing new thinking and approaches into program designs that are responsive to community prevention and treatment needs, developing capacity for community engagement in democracy and governance to ultimately strengthen the national HIV response, and addressing stigma and discrimination impacting equitable access to comprehensive services for HIV affected populations.

Targeted beneficiaries of proposed projects should include key and priority populations most impacted by HIV/AIDS. Examples include-- but are not limited to--key populations (KPs), priority populations like adolescent girls and young women (AGYW), persons living with disabilities (PLWDs), people living with HIV (PLHIV), and orphans and vulnerable children (OVC).

**Participants and Audiences:** PCGP welcomes applications from registered non-profit Kenyan organizations such as community-based organizations (CBOs), faith-based organizations (FBOs), civil society organizations (CSOs)--especially those led by key populations (KPs), youth and/or adolescent girls and young women (AGYW)—and Non-Governmental Organizations (NGOs) operating within the 40 PEPFAR supported counties to apply for these funds.

**Successful Applications for PCGP Funding Must Demonstrate:** 1. How the initiative complements planned or existing local HIV/AIDS activities or addresses gaps in the local HIV/AIDS response. 2.

Focus on innovative, transformative ideas that are sustainable and lead to long-lasting change. 3. Potential grantees experience in implementing and sustaining programs that promote HIV/AIDS prevention activities; and/or 4.

The potential grantees capacity to measure the results and impact of the project. Letters of support/Recommendation from County Health Management Team or from community leadership and or government officials are encouraged. **Funding Availability & Guidelines:** Funding must be used for up to a 12-month implementation period or 24-month period if awarded a second phase.

Available grants will range from a minimum of USD. 6,000 to a maximum of USD. 15,000.

An interagency PEPFAR committee will review the shortlisted applications. If a project is selected for funding, then a pre-award site visit/meeting will be conducted by PCGP program leads to further assess eligibility. 1.

Projects should address an immediate need and propose a **demonstrable impact** on HIV care and support and/or prevention services in the community. 2. The project proposal should have a monitoring and evaluation framework.

3. Applications must provide a detailed budget articulating how funds will be spent within the 12- 24 month grant period. 4.

Funded projects will be required to submit progress reports and a final report. **PCGP****cannot****provide funds for the following expenses:** * Cost of purchase, operation, and maintenance of motor vehicles or new building construction. * Anti-retroviral and other medications requiring clinical management.

* Police or military activities. * Activities outside the 40 PEPFAR supported counties. **Please follow all instructions below carefully**.

Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible. **CONTENT OF APPLICATION MATERIALS** **Complete application MUST include the following:** * Cover page (not exceeding ONE page, word document) including a table with organization name, project title, and name and contact information of the organization’s primary point of contact.

(as per attached form) * Table of contents (not exceeding ONE page) listing all documents and attachments with page numbers. * Proposal narrative outlining project goals, objectives, proposed costs, and activities with timeline (not exceeding FIVE pages). * Budget amount of funding request (_**excel workbook**_), costs must be in _**US Dollars.

**_ * Budget narrative (word document) that includes substantive explanations and justifications for each line item in the detailed budget (not exceeding ONE page). 1. Copy of valid organization’s registration certificate 2.

Organizations PIN (if registered with KRA) 3. Organizational governance and management structure 4.

Two latest board meeting minutes as per the organization's constitution/Articles of Association **Required Registrations:** Any applicant listed on the Excluded Parties List System (EPLS) in th e System for Award Management (SAM)is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp. , p. 189) and 12689 (3 CFR, 1989 Comp.

, p. 235), “Debarment and Suspension. ” Additionally, no entity listed on the EPLS can participate in any activities under an award.

All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included. All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge: * Unique entity identifier (obtained from SAM.

gov) * www. SAM. gov registration Step 1: Apply for an NCAGE number (these can be completed simultaneously) NCAGE application: Application page here: https://eportal.

nspa. nato. int/AC135Public/scage/CageList.

aspx Instructions for the NCAGE application process: https://eportal. nspa. nato.

int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE. pdf For NCAGE help from within the U.S., call 1-888-227-2423 For NCAGE help from outside the U.S., call 1-269-961-7766 Email NCAGE@dlis. dla.

mil for any problems in getting an NCAGE code. Step 2: After receiving the NCAGE Code, proceed to register in SAM. gov by logging onto: https://www.

sam. gov. SAM registration must be renewed annually. A UEI will be generated as part of the registration process.

1. **Submission Dates and Times** **Applications are due no later than**_**09-30-2024**_ **Other Submission Requirements** **E. APPLICATION REVIEW INFORMATION** Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

1. Past Project (s) – the organization has expertise in its stated field and has the internal controls in place to manage federal funds. (**5 points**) 2.

Expertise /link to relevant partners and stakeholders – organization has received funding from other donors and how they partnered previously. (**5 points**) 3. Innovation/sustainability – program activities will continue to have positive impact after the end of the program.

(**5 points**) 4. Cost effectiveness/community involvement – The budget justification in detailed. Costs are reasonable in relation to the proposed activities and anticipated results.

The budget is realistic, accounting for all necessary expenses to achieve proposed activities. (**5 points**) **Totals 20 points overa****ll** **F. FEDERAL AWARD ADMINISTRATION INFORMATION** The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer.

The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer. If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.

Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State. Issuance of this Solicitation does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

1. Administrative and National Policy Requirements Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

* 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT * 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE COMPENSATION INFORMATION * 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS * 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE WORKPLACE (FINANCIAL ASSISTANCE) * 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY * 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS * U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this Solicitation in accordance with the following: NOTE: * President’s September 2, 2020 memorandum, entitled _Memorandum on Reviewing Funding to State and Local Government Recipients of Federal Funds that Are Permitting Anarchy, Violence, and Destruction in American Cities_; * _Executive Order on Combating Race and Sex Stereotyping_ (E.

O. 13950); * _Executive Order on Protecting American Monuments, Memorials, and Statues and Combating Recent Criminal Violence_ (E. O.

13933); and * Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on: * Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.

205), * Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.

216), * Promoting the freedom of speech and religious liberty in alignment with _Promoting Free Speech and Religious Liberty_(E. O. 13798) and _Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities_ (E.

O. 13864) (§§ 200. 300, 200.

303, 200. 339, and 200. 341), * Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.

322), and * Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200. 340). **REPORTS AND ACCOUNTABILITY** * Funded CBOs/CSOs will be required to submit a quarterly and a final report(s).

**Guidelines for Budget Justification** “Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues. Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.

**Submission Date and Time:** PCGP will only accept proposals from the date of this notice through **September****30****th****2024**_. _ No applications or accompanying application materials will be accepted after 11:59 EAT on that date. Please submit all application materials using the organization’s primary email to:KenyaPCGP@state.

gov. _**This notice is subject to availability of funding. **_