Residential Sharps Collection Program

Residential Sharps Collection Program is sponsored by Illinois Environmental Protection Agency. Offers funding to local governments operating sharps collection stations for expenses related to collection, storage, and disposal of used sharps.

Euna Grants - Environmental Protection Agency - FY27 Residential Sharps Collection Program FY27 Residential Sharps Collection Program Residential Sharps Collection Program FY27 Residential Sharps Collection Program In accordance with 415 ILCS 5/22. 15(i), the Illinois Environmental Protection Agency (IEPA) Materials Management and Compliance Section (MMCS) has the authority to administer grants funding household waste collections.

This grant opportunity is open to units of local government to implement a residential sharps collection. Each unit of local government is eligible for the actual costs of sharps collection and disposal, up to $35,000. 00.

Eligible costs include: costs for advertising sharps collection stations, costs for educational materials focused on proper disposal of sharps, costs to obtain collection containers for use by individual residents, collection receptacles to store sharps at the sharps collection station, mobilization fees assessed by an appropriately permitted potentially infectious medical waste (PIMW) transporter to pick up collected sharps, disposal fees for the collected sharps, and indirect costs.

Sharps accepted at the sharps collection station shall only be sharps collected from private residents; no business waste may be combined with the sharps collected under this funding opportunity. Alyssa. Greer@illinois.

gov Funding Opportunity Number https://il. amplifund. com/Public/Opportunities/Details/548defdb-238c-4683-b6d1-5d2ad0c1361a Funding Source Description This award is funded through the SWMF.

The projects to be funded are: Reimbursement to units of local government for actual costs associated with operating a sharps collection station. The number of awards will depend on the number of applications received. Performance period will begin either July 1, 2026, or upon execution of a grant agreement, whichever is later.

Grantees must demonstrate to the Agency the use of grant funds for qualifying costs incurred after the execution of the grant agreement through June 30, 2027.

Eligible costs include: costs for advertising sharps collection stations, costs for educational materials focused on proper disposal of sharps, costs to obtain collection containers for use by individual residents (if not otherwise available from the Agency), collection receptacles to store sharps at the sharps collection station, mobilization fees assessed by an appropriately permitted potentially infectious medical waste (PIMW) transporter to pick up collected sharps, disposal fees for the collected sharps, and indirect costs.

The award will not allow for reimbursement of costs incurred prior to the effective date of the grant agreement or after the project period in the grant agreement ends. Applicants will be prohibited from combining funding from this program with other funding such that they receive in excess of 100% funding for any project.

For purposes of this NOFO, the terms “Allowable Costs” and “Unallowable Costs” have the same meaning as provided in 44 Ill. Admin. Code Part 7000.

Subcontractors are subject to all provisions of grant agreements that result from this NOFO. Applicants retain sole responsibility for all subcontractors. Indirect Cost Description In order to charge indirect costs to a grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA).

This is done through the State of Illinois centralized indirect cost rate system. Grant applicants may choose: a. FEDERALLY NEGOTIATED RATE: Applicant organizations that receive direct federal funding may have Indirect Cost Rate that was negotiated with their Federal Cognizant Agency.

Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b.

STATE NEGOTIATED RATE: The applicant may negotiate an Indirect Cost Rate with the State of Illinois. i. If an applicant has not previously established an Indirect Cost Rate, an Indirect Cost Rate proposal must be submitted through State of Illinois centralized Indirect Cost Rate system no later than three months after receipt of a Notice of State Award (NOSA).

ii. If an applicant previously established an Indirect Cost Rate, the applicant must annually submit a new indirect cost proposal through Crowe Activity Review System (CARS) within six months after the close of the applicant's Fiscal Year. c.

DE MINIMIS RATE: An applicant that has never negotiated an Indirect Cost Rate with the Federal Government or the State of Illinois is eligible to elect a de minimis rate of 15% of modified total direct cost (MTDC). Once established, the De Minimis Rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the De Minimis Rate.

d. NO RATE: An applicant can choose to elect no rate for the appropriate fiscal year. e.

PROVISIONAL RATE: If an applicant has not completed the process for selecting their Indirect Cost Rate for the applicable fiscal year, the State of Illinois may approve a provisional rate to be used in an agreement until their Indirect Cost Rate has been approved. This provisional rate has to be reconciled, and payments adjusted prior to the end of that Fiscal Year or the end of the grant contract term, whichever comes first.

All applicants must provide proof of a federally approved rate, complete an Indirect Cost Rate negotiation, or elect the De Minimis Rate to claim reimbursement of indirect costs.

Indirect costs reimbursed without a Federal or State negotiated rate or a De Minimis Rate election on record in the State of Illinois centralized indirect cost rate system may be subject to disallowance and the applicant will be required to repay any indirect costs received. Grantees have discretion and can elect to waive payment for indirect costs.

Grantees that elect to waive payments for indirect costs cannot be reimbursed for indirect costs. The organization must record an election to “Waive Indirect Costs” into the State of Illinois' centralized Indirect Cost Rate system. Restrictions on Indirect Costs Submission Timeline Additional Information Applications will be scored and executed as they are received.

Approximately 90 days after the receipt of eligible application: Provide a fully executed grant agreement to grant recipients.

March 1, 2027: Last day to submit an application for FY27 June 30, 2027: Final eligible sharps collection date for reimbursement under this funding opportunity July 30, 2027: Grantee must submit final reports to Illinois EPA Allow Multiple Applications Application Review Start Date / Pre-Qualification Deadline Other Submission Requirements Applications will be accepted until March 1, 2027.

Applicants are required to submit a comprehensive application that includes all aspects of the project(s). The plan should include the following: 1) Uniform Grant Application 2) Uniform Grant Budget Template a. All budgets that include advertising costs and costs for educational materials must include a quote(s) from the proposed vendor(s).

3) Grantee Conflict of Interest Disclosure - Form IL444-5205 4) A Narrative Project Plan, completed in AmpliFund, including the following: b. Scope of applicant organization’s geographical reach (e.g., municipalities and counties served); c. A description of the procedures that will be used to ensure the sharps collection station operates in accordance with Section 56.

7 of the Illinois Environmental Protection Act; d. Acknowledgment of responsibility for the performance of any subrecipients or other external partners e. Identifying a designee to oversee and prepare performance reporting.

Outline designated staff familiarity with the program requirements, deliverables, and outcomes and if there is any segregation of duties. f. Acknowledgement of project dates established in the NOFO (Upon execution of Agreement through June 30, 2027) g.

Acknowledgement of the IEPA quarterly invoicing process for reimbursement, submitted within 15 days of the end of the quarter, including the following information: • Provide Backup documentation h. Acknowledgement of the program timeline i. Description of Need (1-2 paragraphs): Identification of stakeholders, facts, and evidence that demonstrate the proposal supports the grant program purpose.

j. Description of Capacity (1-2 paragraphs): The ability of your entity to execute the grant project according to the project requirements. k.

Description of Quality (1-2 paragraphs): The totality of features and characteristics of a service, project, or product that indicate your entity’s ability to satisfy the requirements of the grant program. l. A project implementation timeline with key milestones.

The anticipated timeline and milestones should be determined to the best of the applicant’s ability and include the following relative to the proposed activities.

• Date by which the unit of local government will procure a permitted PIMW transporter to utilize or the name of the PIMW transporter under contract with the unit of government; • Date for executing any agreements necessary to undertake the project; and • Date for beginning collections. 5) Performance Plan that establishes performance measures and deliverables applicant would like to meet each quarter.

Question Submission Information Question Submission Open Date Question Submission Email Address alyssa. greer@illinois. gov Question Submission Additional Information Please contact Alyssa Greer, Program Manager, at the email address above for questions about the Residential Sharps Collection Program and/or applications.

Please contact EUNA for questions regarding technical difficulties. Technical Assistance Session Technical Assistance Session Conference Info / Registration Link https://illinois. webex.

com/illinois/j. php? MTID=ma4aa770e6a9047adf6640bad0663215f Applicant Eligibility Information Applicants must be units of local government that are registered and have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal.

This includes an approved FY27 Internal Control Questionnaire (ICQ) in the GATA Grantee Portal. Additional Information URL https://epa. illinois.

gov/topics/waste-management/waste-disposal/medication-disposal/sharps/residential-sharps-collection-program. html Additional Information URL Description Sharps Collection Program webpage on Illinois EPA website. Award Administration Information Once all the final requirements have been completed, the Grant Agreement between the Illinois EPA and the applicant will be sent to the applicant for signature.

Once the agreement is fully executed by the Agency, a copy will be returned to the applicant. Administrative and National Policy Requirements The Illinois EPA is required by GATA to conduct risk assessments of the applicant. Additional information may be required from all successful applicants.

For an applicant to remain eligible for the award, it must provide the requested information within 30 days after request. The Grant Funds Recovery Act (30 ILCS 705) also governs all grants resulting from this NOFO. All sharps collection stations operated under this funding opportunity must accept sharps for disposal from all Illinois residents.

The Uniform Periodic Performance Report (PPR) and the Uniform Periodic Financial Report (PFR) are required at a minimum on a quarterly basis. Quarterly reporting will be required unless more frequent reporting is required pursuant to specific award conditions. These reports will describe the expenditure(s) of the funds and performance measures related thereto.

The first PPR and PFR report shall cover the first three months after the Award begins. Quarterly reports must be submitted no later than 30 calendar days following the three-month period covered by the report. Failure to submit the required PPR and PFR report may cause a delay or suspension of funding.

All grantees will be required to submit true and accurate copies of collection container costs, disposal receipts, disposal certificates reflecting the name of the sharps collections station, name and Illinois EPA ID number of the PIMW transporter utilized, and the name and Illinois EPA ID number of the disposal facility utilized for each delivery of sharps. The disposal receipts should reflect the actual volume of sharps collected.

Disposal receipts should not include sharps collected through other programs or operations. All requests for reimbursement should be submitted within 15 calendar days of the end of the quarter which costs incurred. Invoices and/or receipts submitted as part of a reimbursement request must reflect only costs incurred as part of this program.

All grantees must submit a Final Report to the Agency summarizing the volume of sharps collected and disposed of during the grant period. Final reports shall be consistent with the Grant Funds Recovery Act (30 ILCS 705) and be submitted no later than July 30, 2027. State Awarding Agency Contacts Any questions about this NOFO should be directed to Alyssa Greer (alyssa.

greer@illinois. gov).