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Find similar grantsRFP #264: 2026-27 Local Government Records Management Improvement Fund (LGRMIF) Grants is sponsored by New York State Education Department. Supports local governments in improving records management practices.
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RFP 264 - 2026-27 Local Government Records Management Improvement Fund (LGRMIF) Competitive Grant Awards | New York State Education Department New York State Education Department Freedom of Information (FOIL) Bilingual Education & World Languages Career & Technical Education Diversity, Equity, and Inclusion Every Student Succeeds Act (ESSA) Office of the Professions Teacher and Leader Development Vocational Rehabilitation Standards and Instruction Career and Technical Education Educational Design and Technology Standards and Instruction Office of State Assessment New York State Alternate Assessment (NYSAA) English as a Second Language Tests Certification & Licensing Pupil Personnel Services Staff Business and Program Accounts Help Pupil Transportation Services Religious and Independent School Support Data Privacy and Security Requests for Qualifications RFP #264: 2026-27 Local Government Records Management Improvement Fund (LGRMIF) Grants Questions and Answers (Webpage) - Posted on 3/5/2026 2026-27 Local Government Records Management Improvement Fund (LGRMIF) Competitive Grant (PDF Version) 2026-27 Local Government Records Management Improvement Fund (LGRMIF) Competitive Grant (Word Version) The Local Government Records Management Improvement Fund (LGRMIF) grants program provides funds to help local governments establish records management programs or develop new program components.
It is a competitive program, awarding grants based on the merits of applications. The LGRMIF, created in 1989, is derived from fees collected by county clerks and the New York City Register for the recording of selected documents and for the assignment by county clerks of index numbers for certain court cases.
The amount of grant funding available each year depends on the number of documents recorded and index numbers assigned that year. The purpose of LGRMIF grants is not to support local government records management programs indefinitely. Local governments are expected to assume primary responsibility for ongoing support of their programs by providing the resources to manage their records on a continuing basis.
This is consistent with the 1987 Local Government Records Law (Article 57-A, Arts and Cultural Affairs Law), which requires most local governments to designate a Records Management Officer (RMO) and to develop a records management program.
July 1st, 2026 - June 30th, 2027 Local governments such as: Local Authorities, Sponsored Community Colleges, Fire Districts, Volunteer Fire Companies, Volunteer Ambulance Services, Libraries, NYC Department of Records and Information Services (DORIS) Grants and NYS Board of Education may apply for the grant. See the RFP document's "Eligibility Requirements" section for more details.
Individual grants provide funding for one local government to address a specific records management issue. You may submit or be a party to only one grant application per grant cycle.
Exceptions to this are: Your second application is for a Disaster Management project You are a county where your second application is focused entirely on the records of your community college Total amount you can request If you are submitting one application, no matter what category, you can request up to $75,000.
If you are submitting a Disaster Management project as a second application, you can request up to $10,000 for the Disaster Management project. You cannot be a party to three or more competitive grant applications in the same year under any circumstances.
Shared Services grants provide funding for two or more local governments to cooperate on a grant project that will develop a permanent cooperative arrangement to solve a shared records management problem. Shared Services applicants may request up to $150,000. Please see the “Types of Grants” section in the RFP document for additional information.
The State of New York has implemented a statewide prequalification process designed to facilitate prompt contracting for not-for-profit vendors. This does not apply to local governments. All not-for-profit vendors are required to pre-qualify prior to grant application.
This includes all currently funded not-for-profit institutions that have already received an award and are in the middle of the program cycle. Proposals received from nonprofit applicants that are not Prequalified in the Statewide Financial System (SFS) by 5:00 PM on April 1, 2026 cannot be evaluated. Please see the “Prequalification for Individual Applications” section in the RFP document for additional information.
Questions and Answers can be found at New York State Archives’ LGRMIF FAQ webpage . Application Due Date and Submission Instructions Grant applications must be submitted electronically on the using the LGRMIF eGrants system before 5:00 pm on April 1st, 2026 .
Also, the paper signature forms required for all applications must be postmarked by April 1st, 2026 to the address below: Grants Administration Unit Cultural Education Center, Room 9B31 Diversity, Equity, and Inclusion Every Student Succeeds Act (ESSA) High School Equivalency Test Professional Licenses & Certification Find a school report card Find high school graduation rates Find information about grants Get information about learning standards Get information about my teacher certification Obtain vocational services Verify a licensed professional File an appeal to the Commissioner About the New York State Education Department About the University of the State of New York (USNY) Business Portal for School Administrators FOIL (Freedom of Information Law) Incorporation for Education Corporations New York State Education Building NYSED General Information: (518) 474-3852 ACCES-VR: 1-800-222-JOBS (5627) High School Equivalency: (518) 474-5906 New York State Archives: (518) 474-6926 New York State Library: (518) 474-5355 New York State Museum: (518) 474-5877 Office of Higher Education: (518) 486-3633 Office of the Professions: (518) 474-3817 P-12 Education: (718) 722-2797 Adult Education & Vocational Services Office of Higher Education Office of the Professions
According to the current listing, eligibility includes: Local government entities in New York State. Confirm the full requirements in the official notice before applying.
RFP #264: 2026-27 Local Government Records Management Improvement Fund (LGRMIF) Grants is funded by New York State Education Department. Verify program details on the funder's official page before applying.
This opportunity targets applicants in New York. If your organization operates elsewhere, check the official notice for location requirements.
Start from the official opportunity page linked in this listing — it carries the sponsor's submission instructions.
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