Summer Food Service Program (SFSP) is a grant from the Michigan Department of Education, funded through a federal program, that funds eligible organizations to provide free meals to children during the summer months when school is not in session. The program reimburses sponsors for the cost of providing nutritious meals at approved sites in low-income areas.

Eligible organizations that can provide summer food service to children may apply. The FY 2027 application deadline is May 14, 2026, and applications are submitted through the MDE's coordinated child nutrition application system. Sponsors must meet procurement and program compliance requirements, maintain accurate site records, and coordinate with MDE's Office of Nutrition Services.

The program is a critical component of ensuring food access for children who rely on school meals for consistent nutrition throughout the year.

Michigan Department of Education Office of Nutrition Services FY 2027 Child Nutrition Coordinated Application User Guide Sponsor Information for Summer Food Service Program (SFSP) Program Participation ........................................................................................... 1 Sponsor Details ...................................................................................................

2 Summer Food Service Program (SFSP) ................................................................. 2 Sponsor Contacts ................................................................................................ 3 Program Demographics.........................................................................................

4 Summer Food Service Program (SFSP) ................................................................. 5 Procurement ....................................................................................................... 5 Indirect Cost Rate ................................................................................................

5 Budget ............................................................................................................... 6 Summer Food Service Program (SFSP) ................................................................. 7 Select all participating programs for this application.

Pages and questions will populate based on the selected programs. This page must be completed first. Save the page.

3/26/2026 Michigan Department of Education Page 2 of 8 Click on Sponsor Details located in the left toolbar. Fields 1-6 are pre-filled from the Educational Entity Master (EEM). If this information is incorrect, update organization profile in EEM.

Verify that a lead administrator is listed in question #6. For questions about EEM, email CEPI@michigan. gov ## Summer Food Service Program (SFSP) If yes to question 3, you must answer question 3a-3j.

Enter the date you completed online RNC training. Sponsors must take RNC training annually before the application can be approved. If yes to question 5, complete question 5a.

and 5b. If you’re not requesting advance payment, leave question 7 blank. At the bottom of the page, certify that all above data is complete and correct.

Click on the Save button located in the top right corner of the page. 3/26/2026 Michigan Department of Education Page 3 of 8 Click on Sponsor Contacts located in the left toolbar. Depending on your screen size, the zoom percentage may need to be reduced for this page.

To adjust your zoom, go to the settings tab on your browser and reduce or increase the zoom percentage. (The example below is from Google Chrome.) 3/26/2026 Michigan Department of Education Page 4 of 8 If the zoom percentage is correct, the sponsor contact page will look like the below screenshot.

Complete questions 1-4. Additional contact is not required. • Check the box on right of each question to indicate which program you are providing contact information for.

• A contact for each program participating must be selected. • Date of birth is ONLY required for CACFP, SFSP or SCSM sponsors. • Select the checkbox under question 3 to indicate the people listed in question 3 are employees of the organization and not contracted employees.

Add additional contact by clicking the " + " button. At the bottom of the page, certify that all above data is complete and correct. Click on the Save button located in the top right corner of the page.

Click on Program Demographics located in the left toolbar. 3/26/2026 Michigan Department of Education Page 5 of 8 All NEW SNP, CACFP and SFSP sponsors, or sponsors who have added new sites, must complete the program demographics section. Previously approved SFSP sections should roll forward and not require the sponsor to resave/certify (should be view only).

## Summer Food Service Program (SFSP) Grids cannot be left blank. You must enter “0” if there is no enrollment amount for any racial or ethnic data. Both totals must equal 100%.

At the bottom of the page, certify that all above data is complete and correct. Click on the Save button located in the top right corner of the page. Click on Procurement located in the left toolbar.

Complete questions 1-3. MDE Templates and resources are available on the Procurement Click on Indirect Cost Rate located in the left toolbar. 3/26/2026 Michigan Department of Education Page 6 of 8 Public School Districts, Public School Academies and Intermediate School Districts need to verify the MDE approved indirect cost rate that is auto populated.

This rate will be capped at a maximum of 15. 00%. Non-school Sponsors, Residential Child Care Institutes (RCCIs), and Non-public Schools do not have an indirect cost rate negotiated with MDE.

• Complete the question: Do you have a negotiated rate from another Federal Agency/Entity? o Most Sponsors should answer no to this question as they do not normally have a negotiated rate. Sponsors can use the de minimis rate, which is now 15.

00%, to charge indirect costs. Do not enter the 15. 00% de minimis rate in the application, however.

• If yes , enter the approved indirect cost rate (must not be over 15. 00%) o Provide the name of the Federal Agency/Entity that is the source of your negotiated indirect cost rate (This will not be MDE) o Upload supporting documentation of your approval from the Federal Agency/Entity that negotiated your indirect cost rate. At the bottom of the page, certify that all above data is complete and correct.

Click on the Save button located in the top right corner of the page. Click on the Budget page located in the left toolbar. Note : SNP Sponsors that will be operating SFSP for the first time must complete the budget page for their first year only.

NSLP/SBP Reimbursements should be entered into the revenue adjustment (revenue field #3) to provide a budget for all Child Nutrition operations combined for the upcoming school year (July 2026-June 2027). 3/26/2026 Michigan Department of Education Page 7 of 8 ## Summer Food Service Program (SFSP) All non-school sponsors, new non-school sponsors, and any sponsor requesting advance payment must complete.

Complete the Revenue Budget Worksheet and Expenditure Budget Worksheet with your Sponsor’s determined budget for next school/fiscal year. Federal Revenue from the previous year’s claim reimbursement will pre-fill.

Reminder for schools: NSLP/SBP Reimbursements should be entered into the revenue adjustment line (revenue field #3) to provide a budget for all Child Nutrition operations combined for the upcoming school year (July 2026-June 2027).

If you do not already have a completed budget for next year start with your previous year’s Financial Information Database (FID) School Meals Report or Child Nutrition Program Year End Report (CNP-YER), input that data and make any adjustments you are aware of for next year’s operations. Hover over text boxes for more detailed explanation of required information for each line item.

Total expenditure should not be higher than the total revenue. Budgets should break even, or better. Sponsors must indicate how they would cover a loss in the program to prove they are financially capable of running the program.

Use the revenue adjustment (revenue field #3) to contribute non-federal funds for an anticipated program loss if applicable. Complete page questions 1 and 2. Question 1: If yes, proof of non-profit status must be uploaded.

This should be a federal tax letter. For religious-based sponsors that do not have a 501(c)3 status, a copy of the most recent 990 can be uploaded. Question 2: If yes, answer 2a,2b, and 2c.

If no to question 2, upload previous year’s 2a. Enter the amount of federal funds received (total dollars) This should be the total of federal reimbursements for SNP, SFSP, CACFP, FFVP, SCA, EAG and any other federal CNP Grants.

This could be found on the Schedule of Expenditure of Federal Awards (SEFA) for SY/FY 2022-2023, the Grant Auditor’s Report (GAR), or it can be viewed on the FID School Meals Report or Child Nutrition Program Year End Report (CNP-YER). 2b. Did your institution spend more than $1,000,000 in federal funds in the previous fiscal year?

The previous fiscal year is October 1, 2024 – September 30, 2025, for non-school sponsors, and July 1, 2024 – June 30, 2025, for school sponsors If yes to question 2b, upload the most recent Audit or Audited financial statements Upload previous fiscal year’s financial statements that include all income and expenses.

If your sponsor spent more than $1,000,000 of federal funds in the prior fiscal year, the most recent Single Audit must be uploaded. If no to question 2b, upload the previous year’s financial statements.

Acceptable examples would include FID School Meals Report or CNP-YER for School Sponsors, Federal Business Tax Forms, General Ledger for the Non-profit Food 3/26/2026 Michigan Department of Education Page 8 of 8 Service Account (NFSA), Schedule of Expenditures of Federal Awards (SEFA), Grant Auditor’s Report (GAR), or other financial statements. 2c.

List sources of publicly funded monies received since your last application: This would be any non-federal Grant Funding (i.e., GSRP, local, anything outside of the CNPs. Tuition is not publicly funded.) At the bottom of the page, certify that all above data is complete and correct.

Click on the Save button located in the top right corner of the page. Stuck on how to complete the budget? Contact the Fiscal and Administrative Services Team (FAST) for help: MDE-Fiscal@michigan.

gov .